Administrative Coordinator for Theatre Scheduling

4 days ago


Manchester, United Kingdom The Christie NHS FT Full time
Job Summary

We are seeking an experienced and efficient administrative professional to join our theatre scheduling team at The Christie NHS FT.

The successful candidate will play a pivotal role in ensuring patients are scheduled for their surgical procedures, providing administrative support for consultants with their theatre lists, and ensuring a smooth running of the service.

About Us

The Christie is one of Europe's leading cancer centres, treating over 60,000 patients a year. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services.

We are also an international leader in research, with world first breakthroughs for over 100 years. Our early clinical trial units conduct over 300 trials every year, and cancer research in Manchester has been ranked the best in the UK.

Job Responsibilities
  • Ensure that surgeons, anaesthetists, and staff are allocated to the correct theatre lists.
  • Input patient details into Theatreman once identified by the consultant from priority lists of patients.
  • Input all required information from the surgical booking form on CWP.
  • All aspects of patient access relating to patients' planned procedures, including contacting patients.
  • Manage the timing of procedures due to PPE processes, etc.
  • Ensure coding is correct for specialised procedures.
  • Manage the surgical booking form, ensuring it is updated in relation to status.
  • Cross-cover with anaesthetic and theatres schedulers to ensure there is no single point of failure.
  • Pull all required data when requested, utilisation, procedure numbers, etc.
  • To be responsible for administration services provided within their area of responsibility.
  • Attend and actively participate in diary meetings.
  • To further develop appropriate systems, policies, procedures, and management arrangements for delivering effective waiting list management.
  • Understand 62-day and patient access targets and be able to advise others on waiting list management issues, including The Christie Private Clinic.
  • Review and analyse theatre data to track patients and take proactive action to support patient access targets.
  • To develop and implement measures to ensure that services are cost-effective and undertake regular benchmarking and auditing of processes.
  • Ensure full compliance with all Trust Governance Standards, including the assessment and management of identified risks.
  • To monitor theatre activity against service level agreements and to access targets to take appropriate remedial action where necessary.
  • Ensure the production of all monitoring and performance reports relating to theatres.
Requirements
  • NHS/Private Sector admin role working at Band 3 or above/private sector equivalent NHS/Private sector theatre scheduling.
  • Experience of administrative or clerical work, including a customer-facing dimension.
  • Excellent communication and interpersonal skills.
  • Good telephone manner.
  • Attention to detail.
  • IT literate.
  • Problem-solving skills.
  • Ability to work unsupervised.
  • Able to work under pressure.
  • Tactful and diplomatic.
Salary and Benefits

The estimated salary for this position is approximately £35,000-£40,000 per annum, depending on experience.

The Christie NHS FT offers a comprehensive benefits package, including annual leave, pension scheme, and opportunities for career development.


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