Gallery Reception Coordinator

3 weeks ago


London, Greater London, United Kingdom White Cube Full time

About the Role:

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We are seeking a skilled and experienced Gallery Reception Coordinator to join our team at White Cube. This is an exciting opportunity for a motivated individual to work in a dynamic and creative environment, providing exceptional customer service and administrative support.

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Job Summary:

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  • ">
  • Assist with the day-to-day operations of the gallery reception, ensuring a welcoming and efficient experience for clients and visitors.">
  • Provide administrative support to the Office & FOH Manager, including maintaining accurate records and databases.">
  • Collaborate with the Sales Team to ensure seamless sales support and catalogue management.">
  • Work closely with the Exhibitions Team to prepare meeting rooms and coordinate logistics for events.">
  • Develop and implement effective time-management skills to prioritize tasks and meet deadlines.">
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Key Responsibilities:

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  1. ">
  2. Reception Management:">
  • ">
  • Manage and oversee the day-to-day reception tasks and duties, assisting the Office & FOH Manager with managing the Reception team.">
  • Provide administrative support to the Office & FOH Manager as required.">
  • Monitor stocks of stationery and kitchen supplies, ordering anything as and when needed.">
  • Support the Office & FOH Manager with hiring of Reception staff and assisting with interviews.">
  • Train all new members of the Reception team (casual and fixed).">
  • Oversee preparation of meeting rooms for Directors and Sales Executives client meetings, including water, coffees, etc.">
  • Work closely with the Office & FOH Manager in preparation of new exhibitions (risk assessment, health and safety, security etc).">
  • Designated First aider and Fire warden (training provided).">
">Sales Support:">
  • ">
  • Assist with maintenance of the internal client database (updating material sent, logging new information etc.).">
  • Sales catalogue management and distribution - involves checking the stock in the library & anticipating catalogue needs ahead of exhibitions.">
  • General Enquiry Sales redirections (moving from US to EMEA inboxes).">
  • Ad hoc duties as assigned.">
">Joint Reception Duties:">
  • ">
  • Set up the gallery daily for opening - turning on the lights and any film, sound or works etc as per Exhibitions instructions.">
  • Keeping reception area, cupboard and gallery spaces tidy and presentable at all times.">
  • Booking taxis for clients/directors as required.">
  • Working late for Opening Nights and other events, fulfilling any reception duties required.">
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Person Specification:

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  • ">
  • Experience working in Reception for a commercial art gallery is desirable.">
  • Excellent time-management skills and ability to prioritise a variety of tasks.">
">

Salary: £29,500

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About Us:

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White Cube is a leading contemporary art gallery with a global reputation for showcasing innovative and thought-provoking exhibitions. Our team is dedicated to delivering exceptional customer service and creating a unique experience for our clients and visitors.

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How to Apply:

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Please submit your application, including your CV and a covering letter, to [insert contact details].


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