Executive Assistant

3 days ago

Belfast, United Kingdom VanRath Full time
About the Role

We are seeking a highly professional and experienced Executive Assistant to provide comprehensive administrative support to senior management in Belfast.

This is a temporary ongoing position requiring exceptional organisational skills, discretion, and a proactive approach to supporting high-level leadership.

  • Estimated salary: £31,000 per annum
  • Working hours: Monday to Friday, 9am-5pm (Some flexibility available)
The Ideal Candidate

To be successful in this role, you will need:

  • A minimum of 5 GCSEs (or equivalent) at Grade C or above, including English and Mathematics.
  • Proven experience of at least 3 years in an Executive Assistant or similar senior administrative role, supporting high-level management.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), including advanced Excel skills (pivot tables, data analysis, and reporting).
  • Excellent organisational skills with the ability to manage complex diaries, coordinate multiple priorities, and meet tight deadlines.
  • Ability to take minutes.
  • Exceptional communication skills, both written and verbal, with a high level of professionalism when interacting with internal and external stakeholders.
  • Discretion and the ability to handle sensitive and confidential information with integrity.
  • Strong attention to detail, accuracy, and a proactive approach to problem-solving.
  • Excellent time management skills, with the ability to prioritise tasks and manage competing demands effectively.
Key Responsibilities

In this role, you will be responsible for:

  • Providing comprehensive administrative support to senior management, including managing complex calendars, arranging meetings, and prioritising requests.
  • Preparing, editing, and proofreading correspondence, reports, presentations, and other high-level documents.
  • Coordinating and managing complex travel arrangements, including booking flights, accommodation, and preparing itineraries.
  • Liaising with internal and external stakeholders to ensure smooth communication and flow of information.
  • Handling confidential and sensitive information with discretion and professionalism.
  • Acting as the primary point of contact for senior management, filtering requests, answering queries, and providing timely responses.
  • Taking minutes at meetings, compiling reports, and following up on action points as required.
  • Assisting with the coordination of events, conferences, and workshops, ensuring all logistics are handled efficiently.
  • Managing filing systems and ensuring all records are kept up to date, accurate, and accessible.
  • Monitoring and managing expenses, ensuring compliance with the organisation's financial procedures.
  • Providing general support across various departments as required, including project coordination and reporting.

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