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Office Coordinator

1 month ago

Milton Keynes, Milton Keynes, United Kingdom Aiimi Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Office Coordinator to join our Operations team at Aiimi Ltd. As the first point of contact for clients and guests, you will be responsible for creating a welcoming environment and ensuring the smooth day-to-day running of the office.

Key Responsibilities
  • Manage a range of events from corporate meetings and conferences to social gatherings and promotional events.
  • Develop event concepts, themes, and agendas, and source and negotiate with vendors, suppliers, and venues.
  • Arrange and dismantle event setups, ensuring the office is restored to its original state.
  • Welcome all guests and clients in a friendly and polite manner, offering refreshments and ensuring they know where the facilities are.
  • Maintain the office environment, ensuring all spaces are kept clean and tidy for a safe working environment.
  • Keep the fridges, snacks, and stationery stocked, and perform the monthly order/shop.
  • Manage the parking spaces for team members and guests, creating a booking system and ensuring it is effectively used.
  • Collect and distribute any post received, and assist in posting items externally or arranging couriers when required.
  • Liaise with building management and facilities, attend monthly meetings, and manage the cleaning company to ensure high service quality.
  • Assist with travel arrangements and room bookings for team members.
  • Support new team members by ensuring they have a pass for their first day and giving them a tour of the office.
Requirements
  • Previous experience as an Office Coordinator, Events Coordinator, or similar role.
  • Ability to work under pressure and handle multiple events simultaneously.
  • Excellent organization skills and ability to prioritize your workload in an ever-changing working environment.
  • Effective communication and interpersonal abilities.
  • Flexibility in your approach to accommodate varying events and tasks.
  • Strong attention to detail.
  • Experience in Microsoft Office suite, including Word, Excel, and Outlook.
Benefits
  • Up to 10% of basic salary in flexible benefits.
  • 25 Days holiday (excluding bank holidays) – increasing by a day every 2 years.
  • Promote training and personal development.
  • Bi-annual company retreats.