Payroll Administrator

2 weeks ago

Aberdeen, Aberdeen City, United Kingdom Peterson Full time
Job Summary:

The Payroll Administrator is responsible for ensuring that all transactions relating to payroll are input in a timely and accurate manner. This includes onboarding new hires, taking ownership of allocated payrolls, and being responsible for completion from start to finish. The successful candidate will have a good working knowledge of Microsoft Office, including Excel, and experience with timewriting. ADP experience is advantageous.

Key Responsibilities:

Onboarding new hires to ADP ihcm, including assigning the relevant leave package, pay types, and cost centre.
Taking ownership of allocated payrolls and being responsible for completion from start to finish.
Ensuring that all payroll sheets are received from each site in a timely manner and approved by the relevant authority as defined in the authorisation matrix.
Ensuring that all approved changes of details (salary, position, address, etc.) are implemented on ADP and the relevant payroll sheet.
Carrying out apportioned pay calculations for new hires and leavers.
Reviewing absence such as sick leave and parental leave, and carrying out system checks to ensure the data aligns with the employees' timesheets.
Preparation of average holiday pay.
Calculating holidays for adhoc employees on a quarterly basis and implementing through the system.
Analysis of both pre and post-commit reports to ensure accuracy.
Performing account balance and payroll reconciliations.
Preparing weekly and monthly financial journals and reports for accounting and auditing purposes and posting where relevant.
Preparing periodic payroll reports for review by management.
Responding to payroll-related inquiries and resolving concerns in a timely manner.
Running and maintaining the pension process.
Maintaining the open timesheets and amending or closing them out for month-end.
Liaising with management accountants and providing them with required reports for their departments on a monthly basis.
Maintaining effective relationships with key stakeholders to ensure the smooth implementation of payroll.
Identifying effective solutions to improve the service of the payroll process.
Complying with Level 1 HSE Employee Responsibility and Accountability.
Complying with Level 1 Peterson Values and Behaviours.

Requirements:

Knowledge of legislation and HMRC relating to payroll.
Payroll qualification is desirable (e.g., Chartered Institute of Payroll Professionals CIPP National Payroll Certificate) or previous experience in a similar role.
Experience of administering workplace pensions.
Good working knowledge of Microsoft Office, including Excel.
Experience with timewriting.
Experience of ADP is advantageous.

Competencies:

Communication - Excellent communication and interpersonal skills; able to build strong working relationships with all levels and influence and collaborate with others.
Customer Focus - A commitment to providing good customer service.
Personal Integrity - Builds trust and respect and maintains standards of honesty and integrity.
Team Working - Ability to work within a team and on own initiative; self-starter.
Reliability - Takes responsibility for personal performance.
Results Orientation - Striving to improve or meet a standard of excellence.
Commitment to Safety - Takes responsibility for both their own safety and that of their colleagues.
Attention to Detail - Maintains high standards of accuracy and attention to detail.
Working to Tight Deadlines - Ability to work under pressure and meet deadlines.
Maintains Confidentiality - Maintains confidentiality and discretion when dealing with sensitive information.

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