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Administrative Support Specialist

1 month ago

Glasgow, Glasgow City, United Kingdom University of Glasgow Full time

Job Overview:

We are seeking an experienced and skilled Administrative Support Specialist to join our team in the School of Engineering's Teaching Office.

Key Responsibilities:

  • Provide administrative support to academic and administrative staff, as well as undergraduate and postgraduate students, in a busy teaching office environment.
  • Act as first point of contact for staff, students, and internal/external customers, communicating efficiently and effectively.
  • Manage key systems within the School of Engineering Teaching Office related to teaching and quality assurance.
  • Support student conduct cases, including logging of cases and liaison with the Senate office.
  • Provide administrative support to disciplines in the School of Engineering, including clerk duties for committee meetings and minutes.
  • Administer examinations, including preparation of exam papers and moderation process.
  • Maintain office equipment, stationery stores, and notice boards.
  • Monitor and approve local room bookings.

Requirements:

  • A1 VQ 2/3, Standard Grades or equivalent, including English or relevant work experience.
  • B1 Knowledge of University systems and Higher Education procedures (desirable).
  • C1 Proven excellent administrative skills, including ability to work under pressure and prioritize tasks.
  • C2 Ability to use own initiative and be proactive in planning ahead.
  • C3 Flexibility and willingness to adapt to change.
  • C4 Commitment to continuous personal improvement (desirable).
  • E1 Relevant work experience preferably within Higher Education.

Benefits:

  • Pension scheme and benefits package.
  • 41 days annual leave (pro rata) plus bank holidays.
  • Flexible working arrangements.
  • Free 6-month UofG Sport membership.

Salary: £22,681 - £25,138 per annum pro rata, depending on experience.