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Senior Administrative Coordinator

1 month ago

Uxbridge, United Kingdom GVE LONDON Full time
Job Description

This is an exciting opportunity for an Admin Assistant to join a rapidly growing Supercar Showroom.

GVE London Ltd is one of the largest independent supercar showrooms in the UK, operating from Uxbridge. We are at the heart of the luxury automotive market, specializing in high-end brands such as Ferrari, Lamborghini, Bentley, Rolls Royce, McLaren, Porsche, and Bugatti.

We are looking for a motivated and dedicated individual to join our team. The successful candidate will be assisting senior management in the smooth day-to-day functioning of the business, while also playing a key role in managing HR processes across the employee life cycle.

Key Responsibilities
  • Responding to applications, reviewing CVs and shortlisting candidates
  • Conducting candidate screening calls
  • Proactively utilising resources such as LinkedIn and other job boards to source, headhunt and approach potential candidates
  • Overseeing the preparation of job descriptions and creating job board advertisements
  • Regular monitoring of job boards to ensure vacancies are up to date
  • Arranging interviews which may include liaising with recruitment agencies
  • Providing general administrative support to HR
  • Working with the HR team on any ad-hoc HR projects or work
  • Management of staff wellbeing and office events
  • Booking travel, accommodation and logistics for staff and events
  • Creation and maintenance of all required office documentation and checks e.g. health and safety/fire risk assessments and associated regular tasks
  • Being responsible for administration and monitoring of the appraisal processes and recording details on the HR database.
  • Maintaining and updating the HR database with all staff changes to terms and conditions of employment including new starters and leavers, ensuring the correct data is entered.
  • Supporting the HR team with all casework including organising and acting as a note-taker where required in employee meetings.
  • Supporting the organisation of all learning and development including the employee induction.
  • Undertaking any other duties as may be required by Management
Requirements
  • You will be a dynamic and confident individual with excellent interpersonal, organisational, written and analytical skills.
  • You will be working in a small team and will be required to be self-motivated and frequently using your own initiative without the need to be micro-managed.
  • A good level of competency in MS Word and Outlook is absolutely essential, you would also need to be very comfortable with using spreadsheets.
  • You will be reliable, hard-working and punctual. You will thrive on working to tight deadlines and will be able to multi-task without losing sight of priorities.
  • You will be comfortable speaking over the phone in a professional manner and will have the ability to build professional working relationships.
  • You must be fully eligible to work in the UK for a minimum of 5 years.

Job Types: Full-time, Permanent

Salary: £23,000.00-£28,000.00 per year