Administrative Support Professional

1 month ago


Northampton, Northamptonshire, United Kingdom Mitie Full time

About the Role

We are seeking an exceptional Administrative Support Professional to provide vital operational administration and secretarial support to our management team.

Main Responsibilities:

  1. First Point of Contact: Serve as the welcoming face and voice of the company, handling all correspondence and phone calls with professionalism and efficiency.
  2. Letter Preparation: Create and distribute ad-hoc and template communications to both customers and staff, ensuring clarity and consistency.
  3. Collaborative Liaison: Work closely with staff, suppliers, and clients to maintain strong and effective working relationships.
  4. Data & File Management: Organize and maintain our databases and filing systems, keeping everything orderly and accessible.
  5. System Improvement: Implement and refine administrative procedures, ensuring our operations are as efficient and effective as possible.
  6. Document Production: Prepare reports, presentations, and correspondence with a high level of accuracy and professionalism.
  7. Travel Coordination: Manage all aspects of travel, transport, and accommodation arrangements, ensuring smooth and hassle-free logistics.
  8. Expense Management: Accurately manage and process directors' expenses.
  9. Inbox Management: Oversee the PA inbox, ensuring timely distribution of internal communications.
  10. Diary & Meeting Management: Organize diaries, schedule meetings, and arrange conference calls with precision.
  11. Other Duties: Take on any additional responsibilities as directed by your line manager.

Person Specification:

  1. IT Proficiency: Strong knowledge and ability to use IT systems effectively.
  2. Communication Skills: Excellent written and oral communication skills; IT literate and competent.
  3. Influencing & Liaising: Ability to influence and liaise with others effectively, maintaining strong working relationships.
  4. Professionalism: Maintain a disciplined and professional attitude at all times.
  5. Process Improvement: Capable of working within established procedures and contributing positively to improvements.
  6. Creative Thinking: Ability to listen actively and demonstrate creative thinking skills.
  7. Health & Safety Awareness: Understanding of the Health and Safety at Work Act.
  8. Discretion & Trustworthiness: Ability to handle confidential information with tact and diplomacy; strong communication skills are essential.

Key Attributes:

  1. Multitasking Ability: Capable of handling multiple tasks, working well under pressure, and using your own initiative.
  2. Team Player: Work effectively as part of a team.
  3. Communication Style: Strong written and verbal communication skills with the ability to adapt your style to different business units.
  4. Autonomy: Ability to work independently and make decisions confidently.
  5. Flexibility: Adaptable approach to managing a varied workload.

About Mitie

We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you. Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us.



  • Northampton, Northamptonshire, United Kingdom This is an IT support group Full time

    Job SummaryThis Dental Administrative Support Professional role involves providing administrative support to the dental team at St James Clinic. The ideal candidate will be well-organised, reliable, and have excellent communication skills.Main ResponsibilitiesPatient Management: Receive patients at the reception desk, direct them within the clinic, and...


  • Northampton, Northamptonshire, United Kingdom ACS Staffing Solutions Full time

    About the RoleWe are currently seeking a skilled Administrative Support Professional to join our team. The ideal candidate will be responsible for providing administrative support to our healthcare services.The successful candidate will have a strong background in administration, excellent communication skills, and the ability to work effectively in a...


  • Northampton, Northamptonshire, United Kingdom CV-Library Full time

    Job Summary">We are seeking an experienced Administrative Support Professional to provide secretarial and administrative support to our Fee Earners, enabling them to operate at maximum efficiency. The successful candidate will have previous experience as a Legal Assistant/Secretary and excellent communication skills.">">">">Key Responsibilities:">">•...


  • Northampton, Northamptonshire, United Kingdom CV-Library Full time

    We are seeking a highly skilled and enthusiastic Administrative Support Professional to join our team at CV-Library in Northampton, Northamptonshire.As a key member of our Practice Team, you will be responsible for providing exceptional customer service and administrative support to patients and colleagues alike.About the Role:Deliver high-quality reception...


  • Northampton, Northamptonshire, United Kingdom Ascendant Recruitment Full time

    Based in Northampton, we are seeking a skilled Administrative Support Professional to join our team.The ideal candidate will be highly proficient in Microsoft packages, particularly Word and Excel. They will have experience in supporting both office and external colleagues with quotations, scheduling, and contracts. This person will demonstrate the ability...


  • Northampton, Northamptonshire, United Kingdom Elite Touch Group Full time

    Role DescriptionWe are seeking a highly organized and administratively skilled individual to join our Conveyancing team in Milton Keynes. As a Conveyancing Paralegal, you will be responsible for providing support to fee earners, drafting documents, and undertaking basic legal processes.This is an excellent opportunity to develop your skills and knowledge in...


  • Northampton, Northamptonshire, United Kingdom CV-Library Full time

    About the RoleThis is an exciting opportunity for a highly organised individual with excellent communication skills to join our team as an Executive Assistant to the Board and CEO.You will be responsible for providing administrative support, managing calendars, tracking project progress, and communicating with stakeholders.The ideal candidate will have...


  • Northampton, Northamptonshire, United Kingdom CV-Library Full time

    Job Title: Senior Administration ProfessionalLocation: Northampton (NN1)This role is a fantastic opportunity for an experienced administration professional to join our Conveyancing team as a Senior Administration Professional. As a key member of the team, you will be responsible for providing administrative support to the fee earners and ensuring the smooth...


  • Northampton, Northamptonshire, United Kingdom Creative Support Ltd Full time

    At Creative Support Ltd, we are seeking a dedicated Care and Support Professional to join our team in Corby, Kettering, Wellingborough, and surrounding areas. This role is an exciting opportunity for individuals who are passionate about delivering person-centred care and support to people with diverse needs.About the RoleWe are looking for a skilled and...


  • Northampton, Northamptonshire, United Kingdom Rise Technical Recruitment Full time

    National Fleet Administrator RoleRise Technical Recruitment is seeking a highly organized and motivated Fleet Administrator to join our team. In this role, you will be responsible for supporting the smooth operation of our heavy fleet/municipal industry operations.Salary Details:The salary for this position is between £24,000 - £26,000 per annum, depending...


  • Northampton, Northamptonshire, United Kingdom Industry Placements Full time

    Benefits AdministrationWe are seeking a Benefits Administration Professional to join our team. In this role, you will be responsible for designing and implementing efficient benefits administration processes, managing HR databases, and ensuring compliance with regulatory requirements.Key Skills and QualificationsDemonstrated experience in benefits...


  • Northampton, Northamptonshire, United Kingdom The Northampton Free School TrustNorthamptonshire Full time

    Company Overview:The Northampton Free School Trust is a reputable educational institution in Northamptonshire, committed to delivering high-quality services to its schools and staff. Our team is seeking a skilled and organized individual to support the Trust Leadership Team with administration tasks.Salary:£25,992 - £27,711 per annum (FTE), depending on...


  • Northampton, Northamptonshire, United Kingdom This is an IT support group Full time

    Job OverviewWe are seeking a skilled and experienced Sales and Administrative Coordinator to join our Commercial team. As a key member of the team, you will provide administrative support to the Commercial Director/Manager, ensuring that all tasks are completed efficiently and effectively.The ideal candidate will have experience working in an...


  • Northampton, Northamptonshire, United Kingdom beBee Professionals Full time £25,000 - £35,000

    At beBee Professionals, we are seeking a highly organized and efficient Administrator to provide administrative support for our team. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies and equipment inventories.Prepare...


  • Northampton, Northamptonshire, United Kingdom Office Angels Full time

    Job Description:We are seeking a Detail-Oriented Administrative Professional to join our team in Northampton. This is a full-time position that offers a competitive salary of £75,000 per annum, commensurate with experience.The successful candidate will be responsible for a range of administrative tasks, including formatting reports and documents, accurately...


  • Northampton, Northamptonshire, United Kingdom Brook Street Full time

    At Brook Street, we are seeking a highly skilled Administrator to join our team on a temporary basis. This is an excellent opportunity for someone looking to gain valuable experience in a dynamic and fast-paced environment.About the Role:We are offering a competitive salary of £11.88 per hour.This is a temporary position with the possibility of extension or...


  • Northampton, Northamptonshire, United Kingdom CV-Library Full time

    Job OverviewWe are seeking a highly skilled and experienced Office Administrator to join our team at CV-Library. The successful candidate will play a crucial role in ensuring the smooth operation of our day-to-day tasks, managing customer enquiries, building connections with care homes, and providing essential support to our healthcare...


  • Northampton, Northamptonshire, United Kingdom Pertemps Full time

    We are recruiting for a skilled Administrative Support Specialist to work with our client in Grange Park, Northampton. This is a great opportunity for someone looking to start or further their career in administration.The estimated salary for this role is £24,500 - £29,000 per annum, depending on experience. As an Administrative Support Specialist, you...


  • Northampton, Northamptonshire, United Kingdom CV-Library Full time

    Job OverviewThis is a unique opportunity to work with NMS Recruit Ltd, supporting two dynamic start-ups in a Finance Brokerage and Raffle Company. As an Office Administrator, you will be part of a fast-paced environment with clear career progression opportunities.Main Responsibilities:Effectively manage CRM systems to ensure seamless operations and client...


  • Northampton, Northamptonshire, United Kingdom CV-Library Full time

    We are seeking an experienced Administrative Professional to join our national business as a National Fleet Administrator.Fleet Administrator PositionThis is a Monday-to-Friday, 40-hour role that offers the opportunity to progress your technical career in the heavy fleet/municipal industry. The successful candidate will have a background in administration...