Facilities Coordinator
4 weeks ago
We are seeking a highly organized and detail-oriented Facilities Assistant to join our team at Hill Dickinson LLP. As a Facilities Assistant, you will play a key role in supporting the Facilities team with various administrative and practical tasks.
Key Responsibilities:- Assist with facilities duties and administration, including maintenance, health and safety, cleaning, file management, digital services, security, and meeting room support.
- Provide administrative support to the Facilities team, including data entry, filing, and record-keeping.
- Assist with the preparation and scanning of incoming mail and associated items.
- Process and dispatch outbound mail and couriers.
- Arrange porterage of items between offices.
- Apply costs using cost recovery systems.
- General reprographics – print, copy, and scan either internally or via external suppliers.
- Good IT skills (Word, Excel, PDF, etc.).
- Flexibility in approach and willingness to work outside normal office hours if required.
- Willingness to attend other UK offices when required.
- Good organizational skills, diary management, and the ability to prioritize tasks and work under pressure.
- Maintenance experience.
- Ability to operate in a busy environment.
- Accuracy and attention to detail.
- The ability to work as part of a team and independently.
- Excellent customer service skills.
- Good communication skills.
- Facilities experience - Hard and Soft services.
- Experience/knowledge of H&S requirements.
- Knowledge of building services functions.
- Compliance awareness.
- Previous admin experience in a law firm or other regulated/professional services/financial services environment.
- Driving license.
- Experience of: document management systems, asset management systems, reprographics, and digital mailroom duties.
We offer a comprehensive benefits package, including 25 days' annual leave, birthday privilege day, Christmas shutdown, holiday buy, sell, and carryover scheme, 2 charity volunteering or pro bono days, flexible, agile, and home working, BUPA, permanent health insurance, flexible pension scheme, Medicash, EAP with access to counseling, enhanced family leave policies, access to 10 days fully subsidized emergency or backup care per year, life assurance, annual travel season ticket loan, dress for your day policy, bespoke training and development opportunities, and financial contribution towards home working equipment.
We are an equal opportunities employer and welcome applications from all qualified candidates. If you are a motivated and organized individual who is passionate about delivering excellent customer service, we encourage you to apply for this exciting opportunity.
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