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Event Coordinator

1 month ago

Dundee, Dundee City, United Kingdom The James Hutton Institute Full time
Main Purpose of Job

To execute the day-to-day tactical delivery of the James Hutton Group's portfolio of events, including corporate events, internal events, and strategic events for profile-raising, fundraising, and public engagement.

Main Duties of Postholder
  • Manage and coordinate event equipment, including storage, maintenance, and upkeep of inventory.
  • Set up and dismantle equipment required for each event.
  • Assist with reception desks and ad-hoc duties during events.
  • Support the events team with logistical and administrative tasks.
  • Liaise with and coordinate service providers.
  • Attend meetings, take notes, and act as a second point of contact.
  • Perform ad-hoc duties at events, including managing attendee lists and showing exhibitors to sites.
Qualifications/Skills/Knowledge

Essential Qualifications:

  • A related degree or experience in event management.

Essential Skills:

  • Ability to work manually and lead on manual tasks.
  • High standard of written and verbal communication skills.
  • Organizational skills, prioritizing competing workloads and working to tight timescales.
  • Attention to detail and accuracy.
  • Creative, proactive, flexible, and able to work to agreed deadlines.
  • Ability to work as part of a team and use own initiative.
  • Good working knowledge of Microsoft Office suite.
  • Personable and able to speak comfortably to a wide range of people.
  • Understanding of timelines, venues, suppliers, legal obligations, and health & safety.
  • Full, clean, UK Driver's license.

Desirable Skills:

  • Experience working on events of varying sizes and delivery styles.
  • Experience with agricultural-style events.