Event Coordinator
4 weeks ago
Main Purpose of Job
To work with colleagues to execute successfully the day-to-day tactical delivery of James Hutton Group portfolio of events: corporate events, significant internal events, strategic events for profile-raising, fundraising, and public engagement.
To support a range of tasks and activities within the Communications team in view of the seasonal variations in event-related activity and the inter-linked nature of all elements of the Communications function.
Main Duties of Postholder
- Manage and co-ordinate event equipment – including storage, maintenance, and upkeep of inventory
- Set up and dismantle the equipment required for each event
- While the events take place, help with the reception desks and any ad hoc duties required to make the event run smoothly
- Assist the communications team with summer events programme, ranging from small meetings and visits to larger outdoor field-based events.
- Support the Events Managers with logistical and administrative tasks
- Liaise with and co-ordinate service providers
- Attend meetings, take notes and act as a second point of contact
- Ad-hoc duties at events including, but not limited to, manage attendee lists, show exhibitors to sites, inform volunteers about tasks
- The postholder will be required to provide onsite assistance at all events, including on the run up to and post-delivery.
Qualifications/Skills/Knowledge
- This post would be ideal for someone currently studying a related degree or looking to gain further event experience
Essential Skills
- Willingness to help with all work that comes with setting up and dismantling events. Postholder will be expected to co-ordinate and lead on a lot of manual work connected to the role. Please note this role is heavily manual related.
- High standard of written and verbal communication skills.
- Ability to organise own work effectively, prioritising competing workloads and working to tight timescales.
- Good attention to detail and accuracy.
- Creative, proactive, flexible, and able to work to agreed deadlines.
- Ability to work as part of a team and also use own initiative.
- A good working knowledge of Microsoft Office suite.
- Personable, able to speak comfortably to a wide range of people and engage positively with others.
- Understand the importance and relevance of timelines, venues, suppliers, legal obligations, and health & safety.
- Full, clean, UK Drivers license
Desirable Skills
- Experience of working on events that range in size and delivery style
- Experience of agricultural style events
The James Hutton Institute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
The James Hutton Institute is a: Stonewall Diversity Champion; Athena SWAN Bronze Status Holder; Disability Confident Committed Employer and a Living Wage Employer.
The James Hutton Institute is Happy to Talk Flexible Working.
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