Executive Assistant and Office Manager

1 day ago

London, Greater London, United Kingdom Everlight Radiology Ltd Full time
Job Title: Executive Assistant and Office Manager

Everlight Radiology Ltd is seeking a highly skilled and experienced Executive Assistant and Office Manager to join our team. As a critical member of our Global CEO and Executive Management Team, you will provide comprehensive administrative support, ensuring seamless communication and coordination across the organization.

Key Responsibilities:
  • Manage the day-to-day activities of the Global CEO and Executive Management Team, including calendar management, travel arrangements, and meeting coordination.
  • Provide administrative support to the Global CEO, Chairman, Group CFO, and EXCO, including correspondence handling, expense management, and policy management.
  • Organize virtual and in-person events, including logistics and attendee communications.
  • Assist in managing key projects, including tracking progress, coordinating with team members, and ensuring deadlines are met.
  • Collaborate with other stakeholders globally within Everlight to ensure alignment on cross-functional projects and tasks.
  • Manage office supplies and budgets, and assist with ordering catering for all office functions.
  • Coordinate and maintain records for staff office space, parking, and other office-related matters.
  • Ensure compliance with country legislation and regulations, and coordinate with building management providers to ensure facilities are appropriate and well maintained.
Requirements:
  • High level of organizational skills and ability to manage risk.
  • Demonstrated ability to create and amend policies and procedures.
  • Strong Microsoft office skills and ability to analyze data, draw insights, and make effective data-driven decisions.
  • Previous experience in an office management role and experience in partnering with stakeholders to anticipate health & safety / office requirements.
Working Hours:

Monday to Friday

This is a full-time, permanent position.

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