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Executive Assistant

2 months ago

London, Greater London, United Kingdom Foreign, Commonwealth and Development Office Full time
Executive Assistant Role

We are seeking a highly skilled and proactive Executive Assistant to join our Private Office Directorate (POD) Rotation Scheme in London.

Key Responsibilities
  • Diary Management: Oversee all appointments, including meetings with foreign governments, cross-government meetings, and overseas travel.
  • Office Administration: Ensure the smooth day-to-day running of the office, overseeing central administrative functions.
  • Correspondence Management: Lead Private Office's relationship with the Correspondence team, responsible for timely responses on correspondence and Written Parliamentary Questions (PQs).
  • Correspondence Drafting: Manage and draft bespoke correspondence for a Ministerial portfolio on a wide range of subject matters, coordinating with teams across the FCDO for policy lines to inform draft replies.
  • Parliamentary Support: Coordinate and support the FCDO's response to Parliamentary scrutiny, including Select Committee appearances, Oral Questions, Urgent Questions, and debates in both the House of Commons and the Lords.
  • Performance Monitoring: Use data and analytical skills to monitor performance and develop solutions to address gaps or trends and improve the skills and knowledge of staff across the FCDO.
  • Business Support: Support POD on a wide range of corporate, financial, and business needs to enable the Directorate to function effectively.

This is an exciting opportunity to work in different roles within the Directorate, taking into account your interests and matching skills and experience. You will have the opportunity to work in various capacities, including Diary Manager, Office Manager, Attaché, Correspondence Drafter, Parliamentary Executive Assistant, Parliamentary Performance & Capability Officer, and Business Support Officer.

We are looking for a highly proactive and capable individual with excellent research and analysis skills, including the ability to use sound evidence to draw conclusions and make decisions. You will also need strong literacy, numeracy, and IT skills, including the use of Microsoft's Outlook, Excel, and Teams, and ideally knowledge of Windows 10.

We encourage applications from all communities, so that we reflect the very best of 21st century Britain. Everyone here gets the support to develop their skills and capabilities as well as benefits that help to make the most of life in and out of work, including a Civil Service pension.

Use your talent and experience to shape our nation's future, and deliver tangible improvements to millions of lives, including your own.