Project Coordinator

4 weeks ago

Edinburgh, Edinburgh, United Kingdom Ramboll Full time

About the Role

We are seeking a highly organized and detail-oriented Project Administrator to join our team in Edinburgh. As a key member of our Project Administration Team, you will provide administrative support to our Project Managers and Location Support Team, ensuring the smooth delivery of projects and excellent customer service.

Key Responsibilities

  • Provide administrative support to Project Managers, including scheduling meetings, preparing project materials, and maintaining project calendars.
  • Assist with document control activities, including formatting and proofreading documents for publication.
  • Support the Location Support Team with tasks such as visitor management, reception duties, and IT support.
  • Coordinate meetings, including setting up AV equipment, arranging refreshments, and ensuring all necessary materials are available.
  • Assist with reporting and logging tickets through our internal helpdesk system.
  • Perform other administrative tasks as required, including data entry, filing, and maintaining accurate records.

Requirements

  • UK resident for 5+ years (for security clearance eligibility)
  • 1-2 years of experience in a project administration or coordination role
  • Experience with large design projects in an international environment, preferred
  • High level of proficiency in written and spoken English
  • Excellent time-management and communication skills
  • Proficiency in Microsoft Office Applications (Word, PowerPoint, Excel)
  • Diary management experience
  • Experience in the setting up and administration of UK ProjectWise and or similar information management systems
  • Customer-oriented approach as well as self-reliant, reliable, detail-oriented, structured way of working
  • Able to effectively prioritize multiple tasks and make independent decisions
  • Ability to communicate effectively with all various levels of management within the company and with potential clients, suppliers, subcontractors, and partners

About Ramboll

Ramboll is a global company that has been growing successfully since its founding in 1945. We work to create a sustainable future and our inspiring projects and innovative solutions aim to set the standard among our peers. We are a collaborative and empowering culture that values personal and professional growth.

What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional development and growth. If you are a motivated and organized individual who is passionate about delivering excellent customer service, we encourage you to apply for this exciting opportunity.

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