Office Administration Specialist

4 weeks ago

Leicester, Leicester, United Kingdom NEXT Full time

Finance Modernisation Administrator

Are you an experienced administrator looking to contribute to a dynamic team?

We seek a highly organised and professional individual with excellent interpersonal skills, capable of working independently as well as collaboratively with management.

About the Team

Our Finance department is known for its welcoming atmosphere. We are a dedicated and innovative group that values hard work and embodies the principles of NEXT.

This position is part of the Finance Modernisation team, currently engaged in a significant transformation initiative.

Role Overview

The selected candidate will deliver essential administrative support to the Finance Modernisation team, primarily working from the office.

Key Responsibilities Include:

  • Coordinating schedules for internal and external meetings, including managing invitations through Google Calendar.
  • Assisting managers by documenting meeting notes and tracking action items.
  • Overseeing meeting room bookings and ensuring facilities are well-maintained and equipped.
  • Managing correspondence and emails promptly and professionally.
  • Aiding in the creation of reports and documentation.
  • Organising a systematic filing system for both physical and digital documents.
  • Planning onsite and offsite meetings, as well as team-building events.
  • Facilitating travel arrangements as needed.
  • Supporting the onboarding process for new employees.
  • Handling various departmental administrative tasks.
  • Collaborating with other administrative professionals and teams.
  • Monitoring and managing relevant email inboxes and calendars.
  • Ordering office supplies and equipment as necessary.
  • Ensuring the general upkeep of the office environment.

Candidate Profile

  • Exceptional organisational skills with the ability to prioritise effectively.
  • Proactive and able to take initiative.
  • Strong attention to detail.
  • Adaptable and open to change.
  • Clear and confident communicator, willing to challenge the status quo.
  • Proficient in PC applications, particularly Excel and Google tools.
  • High level of confidentiality, tact, and diplomacy.
  • Ability to thrive under pressure in a fast-paced setting.
  • Previous experience in a PA or administrative role is essential.

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