Human Resources Shared Services Specialist

1 week ago

Wokingham, Wokingham, United Kingdom Loftware Full time
Job Description

We are seeking a highly skilled and detail-oriented Human Resources Shared Services Specialist to join our team at Loftware. As a key member of our People Team, you will be responsible for ensuring the accurate and timely processing of payroll in all EMEA and APAC regions where we operate. Your expertise will also be instrumental in developing and implementing a global compensation and benefits policy that aligns with our company's values and goals.

Key Responsibilities
  • Prepare monthly payroll input data for the following countries: UK, Slovenia, Germany, Singapore, China, Taiwan, France, Sweden, and the Netherlands.
  • Collaborate with outsourced local payroll providers to ensure compliance with local payroll tax laws and regulations.
  • Stay up-to-date with changes in payroll tax laws and regulations, implementing necessary changes to payroll processes as required.
  • Prepare and submit payroll reports and filings, working closely with finance and accounting teams to reconcile payroll data and resolve discrepancies.
  • Support the Finance team in providing historical data for audits and other purposes.
Benefits Administration
  • Administer employee benefits programs, including health insurance, retirement plans, and other benefits, aligned with local policies.
  • Manage benefits enrollment, changes, and terminations, ensuring accurate and timely updates in the HRIS.
  • Serve as the point of contact for employee inquiries regarding benefits, providing guidance and support as needed.
Compensation and Benefits Policy
  • Support the development of the global compensation policy and ensure its implementation across all locations.
  • Define a fair, equitable, and competitive total compensation and benefits package.
  • Ensure compensation practices are in compliance with current legislation.
  • Establish salary benchmarks for all locations and job roles.
Employee Support
  • Provide support to employees on HR-related inquiries, including payroll, benefits, and HR policies.
  • Handle onboarding and offboarding processes, ensuring a smooth and efficient experience for employees.
  • Conduct HR-related training sessions and workshops for employees as needed.
Confidentiality, Compliance, and Reporting
  • Handle sensitive employee information with the utmost confidentiality and discretion.
  • Ensure adherence to all relevant laws, regulations, and company policies related to payroll, benefits, and HRIS management.
  • Conduct regular audits of HRIS data and payroll records to maintain data accuracy and integrity.
  • Create and run reports for the EVP of People, Finance, and other teams as needed.
Qualifications
  • Minimum of 3 years of experience in payroll administration, preferably in a global or multi-country role, benefits management, or compensation and benefits field.
  • Strong capabilities in payroll processing and benefits administration, with proficiency in HRIS systems and payroll software.
  • Excellent organizational and time management skills, with the ability to manage multiple priorities and meet strict deadlines.
  • Excellent communication and interpersonal skills, with the ability to handle sensitive and confidential information.
  • Knowledge of local employment laws and regulations, with a motivation to expand knowledge in the field.

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