Village Operations Coordinator

4 weeks ago


Milton Keynes, Milton Keynes, United Kingdom ExtraCare Charitable Trust Full time

We are seeking an experienced Administrator to join our team at Lovat Fields Village in Milton Keynes. As a key member of our staff, you will play a vital role in supporting the village's commitment to delivering ExtraCare's mission of better lives for older people.

This is a fantastic opportunity for an experienced Administrator who is looking for a part-time position and wants to make a real difference in the lives of our residents. You will be responsible for managing the administration of the recruitment cycle, preparing interview paperwork, onboarding of non-care staff, checking right to work and arranging medical and DBS clearance.

Responsibilities:
  • Manage personnel files, ensuring GDPR and confidentiality is adhered to.
  • Carrying out compliance and updating policies and procedures.
  • Arranging meetings and taking minutes where appropriate.
  • Co-ordinating the management of staff absence.
  • Raise purchase orders, dealing with petty cash, processing invoices and reconciliation.

You will also be responsible for additional duties that are in line with the scope of the role. Our ideal candidate will be an experienced administrator who can work with conflicting priorities, remain customer focused, calm, and work as part of a team.

The successful candidate will be competent in Microsoft applications, Outlook and updating systems and databases. Bookkeeping experience, invoicing, petty cash, banking would also be advantageous. The ability to communicate confidently, stay organised under pressure and maintain confidentiality is essential.

Benefits include:

  • Contributory Pension (up to 9%)
  • Employee Assistance Programme
  • Life Assurance
  • Cycle to work scheme
  • 33 days annual leave including bank holidays pro rata for part time
  • Option to purchase or sell additional annual leave
  • Free Gym Membership

Salary: £16,013 per annum (pro rata of FTE), based on 22.5 hours per week.

Location: Lovat Fields Village, Milton Keynes, MK15 9ED.

Extracare does not participate in the current UK Visa Sponsorship scheme, and we would not be able to facilitate sponsorship. We strive to create a workplace that fully reflects society and want our staff to feel empowered to bring their full, authentic selves to work and be part of a safe and supportive community.



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