Operations Officer

2 days ago

Edinburgh, Edinburgh, United Kingdom FNZ Group Full time
Job Description

About the Role

We are seeking an experienced Operations Officer to join our team at FNZ Group. As an Operations Officer, you will be responsible for core processing within specific functions, depending on the individual team, within one of the designated Operations Functional Areas.

Key Responsibilities

  • Ensure that all aspects of day-to-day processing are completed to a high level of quality, adhering to established processes and procedures.
  • Deliver best-in-class operational services to clients and internal partners, ensuring accuracy, compliance, and achievement of service standards in accordance with clients' KPIs.
  • Support operational relationships across the global business, ensuring collaborative engagement and partnering to achieve the best results and protection for clients and the business.
  • Participate as an internal stakeholder and positively support the relationships globally to create a positive, collaborative, and engaged relationship.
  • Engage with external stakeholders in relation to their team's issues, service standards, change, and risk, including clients, custodians, consultants, potential clients, third parties, regulators, and non-executive directors.

Process Management

  • Ensure that completion of daily tasks are true and accurate, minimizing errors with processing and quality actions.
  • Delivery of KPI/KRI's in relation to customer contractual terms, taking action to prevent failure, through quality processing.
  • Support, contribute to, and challenge the delivery of the Operational Transformation Programme (or any other continuous improvement programme), ensuring delivering and milestone completion for the team.
  • Complete personal risk management, covering Control Attestation, Risk Event, and Breach Reporting, ensuring accurate and timely reporting, with focus on quality and prevention.
  • Ensure adherence of operational controls, to reduce errors and mitigate potential for fraud; and deliver reporting/evidence to the Manager and/or Senior Officers to evidence standards achieved.
  • Support quality of processing for handling client assets and client money within role; and deliver reporting/evidence to the Manager and/or Senior Officers to evidence standards achieved.

People Management

  • Maintain training requirements.
  • Encourage a culture of collaboration, supportive challenge, and discussion through openness and ethical decision-making.
  • Be an effective communicator, ensuring that information is communicated effectively to necessary parties and in a timely manner for the purpose of rapid resolution.
  • Ensure compliance with all mandatory training is completed in a timely fashion.
  • Support, implement, and manage the FNZ culture, meeting the FNZ conduct standards and focus on collaboration, debate, openness, and engagement for staff.
  • Develop professional and technical knowledge and skills, via training & development, in order to meet Continuing Professional Development requirements.

Settlements & Payments

  • Support Client funds cash management including all client cash transactions and ledger processing.
  • Process daily market settlement and ledger movements.
  • Support Control Account Exception Reporting and Regulatory Reporting.
  • Undertake daily client and pooled FX trade processing and settlement management.
  • Maintain up-to-date and accurate interest rates across all supported currencies.
  • Internal/External stakeholder and client cash reporting in accordance with regulatory and legislative obligations that apply to FNZ and its client groups.

Requirements

  • A degree or equivalent in a finance, business, or numerate discipline.
  • Operations experience within the Wealth Management/Platform industry.
  • Experience in client services.
  • Experience in using Excel for data analysis.
  • The ability to work accurately and to deadlines.
  • Excellent interpersonal and communication skills.

Preferred Requirements

  • Proposition knowledge of platform industry, from Retail Client to Asset Servicing delivery.
  • Technical operational knowledge relative to the team under role holders' remit.
  • Change management experience.
  • Understanding of risk/compliance policies and processes for a financial services business.
  • Able to demonstrate understanding of regulations that apply within the region.

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