Company Secretarial Assistant

2 weeks ago

Rickmansworth, Hertfordshire, United Kingdom Senior plc Full time
Job Title: Company Secretarial Assistant

Senior plc is a leading international manufacturing group with a strong presence in 12 countries. We are seeking a highly organized and detail-oriented Company Secretarial Assistant to join our team.

Key Responsibilities:
  • Maintain statutory records and related information in manual systems and on Diligent Entities (formerly Blueprint OneWorld).
  • Company statutory administration, including timely and accurate submission of Companies House filings.
  • Support preparation of Board and Committee Meetings, including PLC and subsidiary companies.
  • Assist with co-ordination of ad hoc meetings, including drafting of resolutions.
  • Liaise with the Company's Registrars, on such matters as share issues, transfers, dividends etc. and their attendance at the AGM.
  • Prepare for and administration of General Meetings of shareholders, including event management.
  • Support the development and production of the Company's Annual and Interim reporting, including working with designers/printers, auditors and solicitors.
  • Assist with maintaining the corporate website.
  • Assist with the effective administration of the Group's executive share-based awards and Sharesave Plan. Liaison with the Group's external share plan administrator and the off-shore Employee Benefit Trust.
  • Assist with the annual renewal of the Group's world-wide insurance programme.
  • Assist with various pensions matters and working with the UK pension plan administrators, fund managers and advisers.
  • Maintain the Group's Property register.
  • Stay abreast of legal, regulatory and corporate governance developments to help the Group to remain compliant.
  • Maintain the Company's Insider Lists.
  • Provide ad hoc support to the Group's Tax and Treasury Departments on various matters, including updating bank mandates, and groupwide projects.
Requirements:
  • A degree appropriate to the type of work to be undertaken is preferable.
  • Completed or working towards completion of the professional examinations of the Chartered Governance Institute.
  • Previous experience of working in a listed-company environment would be advantageous, but not essential.
  • Proficient user of Microsoft Office packages.
  • Working knowledge of Diligent Boards and Diligent Entities (formerly Blueprint OneWorld) would be useful, but not essential (full training will be provided).
  • Reliable, conscientious and the ability to observe strict confidentiality.
  • The personality and flexibility to operate successfully in a small office environment, and to work with employees throughout the organisation including the Chairman and Group Chief Executive.
  • Willingness to learn and to take on new responsibilities and tasks.
  • Computer literate. Accuracy and numeracy are essential; the individual must be comfortable working with numbers.
  • Good grammatical skills.
  • Ability to work under pressure and to strict deadlines.
  • A 'hands-on, get the job done' approach to work.
What We Offer:
  • Competitive salary
  • Generous bonus scheme
  • Excellent Pension scheme
  • Private Healthcare
  • Life assurance
  • Income Protection cover
  • Employee Assistance Programme (EAP)
  • Financial Wellbeing Programme
  • Onsite parking
  • Daily lunch
  • Informal (non-contractual) flexible/hybrid working

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