Administrative Support Specialist to Head of Europe
7 days ago
A dynamic opportunity has arisen for an administrative support specialist to provide high-level organisational support to the head of Europe within our private equity team.
We are seeking someone with a proven track record of providing exceptional diary management, strong event planning skills and excellent communication style.
- Estimated Salary: 70000 - 80000 per annum (dependent on experience)
This role supports the head of Europe within a global investment management firm as an administrative support specialist. You will manage their complex international travel schedule, arrange meetings over time zones and organise large-scale events across North America and Europe.
You will work closely with 200 employees in the London office, joining a collaborative, driven and growing business. A minimum of 7-10 years of experience as an administrative assistant to a busy executive within private equity or investment management is required.
- Main Responsibilities:
- Coordinate international travel, itineraries and expense reporting for the PE Head of Europe.
- Provide complex and ever-changing calendar, meeting and action item management.
- Represent the private equity team in various forums and meetings with external and internal guests.
- Act as an ambassador and ensure the PE team is viewed as a professional, friendly, easily accessible and approachable partner for internal and external stakeholders.
- Handle highly sensitive and confidential matters relating to the daily activity of the department.
- Work cross-functionally with other team members and departments to ensure we remain aligned with goals and values.
We offer a competitive salary, pension and discretionary bonus, private health, life and travel insurance, income protection and 28 days holiday + personal leave and study days.
- Key Requirements:
- A minimum of 7-10 years of experience as an administrative assistant to a busy executive within private equity or investment management.
- Confident in liaising with internal and external stakeholders from a multitude of backgrounds, across the organisational structure.
- Driven to succeed and thrive in the administrative support role, taking absolute pride in being relied upon to deliver exceptional organisational support.
- You will be unflappable when dealing with multiple requests, being able to confidently prioritise using your intuition.
- University/secretarial college graduate.
- You will be well presented and client-facing in your communication style.
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