Academic Office Manager
20 hours ago
Veeva Systems is a pioneering company in industry cloud, dedicated to helping life sciences companies bring therapies to patients faster. With our core values of Do the Right Thing, Customer Success, Employee Success, and Speed, we strive for excellence in everything we do.
The Office Manager will be responsible for maintaining Veeva's London office to a very high standard of excellence. This role includes managing all day-to-day office processes, coordinating small projects, and maintaining the overall facility.
We offer an estimated salary of $60,000 per year, based on location and experience. Our benefits package includes medical insurance, charitable giving, health & wellness allocation, allocations for continuous learning & development, fitness reimbursements, travel insurance, and more.
About You
You will have at least 3 years of Office or Facilities Management experience, excellent customer service and communication/interpersonal skills, and a self-starter attitude with a positive can-do approach. Budget management experience and strong project management skills are also essential.
What You'll Do
- General Office Management: Execute daily office walkthroughs to ensure the office is clean and stocked with supplies employees need. Work with the Global Workplace Team and contractors to ensure health & safety, including fire safety.
- Manage ordering of food/drinks and supplies, including vendor coordination and associated budgets. Ensure a welcoming reception experience for employees and visitors. Manage mail/shipping functions for the office.
- Support new hire onboarding with desk set-up, office tours, supplies, and security badges for access. Act as a point of contact for employee and visitor requests, comments, and concerns.
- Workplace Projects: Manage office ticketing system and resolve requests or issues efficiently. Execute small projects with the help of contractors and the Global Workplace Team, including budget management.
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