Executive Administrative Assistant

5 days ago

Lisburn, United Kingdom Apple Recruitment Full time
Position Overview:

The selected candidate will provide comprehensive administrative and secretarial support to the Director and Assistant Director levels within the organization.

This role necessitates effective planning, prioritization, and monitoring of tasks to maintain efficiency and precision, which includes gathering relevant information, proposing solutions, and taking appropriate actions to address challenges.


Key Responsibilities:
  • Deliver daily administrative and secretarial support, including drafting correspondence, audio transcription, data entry, email oversight, and records management.
  • Organize and maintain calendars, ensuring the Director/Assistant Director is thoroughly prepared for meetings with relevant agendas and documentation.
  • Utilize Microsoft Office applications to create high-quality documents, presentations, and reports as necessary.
  • Manage incoming emails and general correspondence, ensuring timely and effective handling of issues and prioritization of actions.
  • Handle telephone inquiries and requests from both internal and external stakeholders, ensuring appropriate actions are taken.
  • Ensure all information is produced in compliance with current legislation and organizational policies, maintaining confidentiality and accuracy.
  • Provide administrative support for various committees, meetings, and projects, including organizing meetings, distributing agendas, and taking minutes as directed.
  • Develop and maintain office administration systems to efficiently manage paperwork and digital information.
  • Monitor and request office supply orders to maintain adequate inventory levels.
  • Coordinate travel and accommodation arrangements, as well as provide administrative support for workshops and events.
  • Verify invoices related to travel, training, and hospitality.
  • Welcome visitors and corporate guests, arranging hospitality as required.

Essential Qualifications:
Applicants must possess one of the following by the application deadline:
1. Five GCSEs at grade C or above, including English and Mathematics, or equivalent qualifications, along with a minimum of two years' experience in an administrative or secretarial role, demonstrating proficiency in Microsoft Office Suite.

OR

2. Three years' experience in an administrative or secretarial position, with demonstrated experience in Microsoft Office Suite.

Additionally, candidates must hold a valid UK driving license and have access to a vehicle, unless a disability prevents driving, in which case alternative transport arrangements must be approved.


Compensation and Duration:
  • Hourly Rate: £12.86
  • Contract Duration: 6 Months

Applicants are encouraged to ensure their CVs are current and accurately reflect their employment history, academic achievements, and contact information.

Please note that only candidates meeting the specified criteria will be considered for this position.

Apple Recruitment Services operates as an Employment Agency in relation to this vacancy and is committed to equal opportunity employment.

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