Executive Assistant

7 months ago

Lisburn, United Kingdom Sysco Ireland Full time

**Executive Assistant - Northern Ireland**

Being a part of Ireland's largest foodservice provider means joining a team that is passionate about the world of food and dedicated to the growth and support of the industry. Here at Sysco, our wide, national network aims to serve thousands of cafes, restaurants and bars throughout the country that make up our customers.

Though we have always been a local organisation, being a part of Sysco means we retain an international focus that offers our employees the opportunities to learn, develop and pursue the career they have always wanted.

Now, we're looking for an Executive Assistant to join our team. This role will play a key part in the overall growth of the organisation along with helping to maintain our core ethos here are Sysco - keeping the customer at the heart of everything we do.

**Summary**:
We are currently recruiting a people centric and results driven Executive Assistant who will provide timely and accurate Executive Assistance to The Chief Information Office (CIO) of Sysco GB and another Director within the Sysco business. This is a fantastic opportunity for an experienced Executive Assistant to join a fast paced and progressive company.

**Key Accountabilities**:
Extensive diary management and co-ordination for both on-site and off-site appointments and meetings across multiple time zones

Preparing and collating information for meetings and taking minutes at various meetings as and when required

Maintaining filing system and company records for the Director

Responsible for all travel arrangements and accommodation requirements in line with company T&E policy

Expenses submissions and approval for Senior Leaders

Act as main point of contact for internal and external queries

Establishing appropriate relationships and maintaining current relationships that will enhance and expand business opportunities

Reviewing and scheduling of all travel arrangements

Other Ad hoc duties as required

**Requirements**:
At least 5 years' experience as an Executive Assistant to Exec / Director level is a must

Advanced Microsoft Office skills in particular Word, Excel and PowerPoint skills

Discreet and confidential individual

Good relationship builder and proficient stakeholder manager

Well spoken, with excellent written and presentational skills

Well organised and able to effectively prioritise

Ability to manage a varied workload

Flexibility in changing demands whilst at work

Ability to perform under pressure

Resilient and reliable

Team player and an advocate of the Company values

Prior experience supporting a CIO and working within a matrix organisation is an advantage

**Core Competencies**:
Understanding Your Customers - acts as a role model in personal approach to internal and external customer goals. Takes time to understand the underlying needs of the stakeholders beyond those initially expressed.

Flexibility & Adaptability - Demonstrates understanding of how change impacts people. Anticipates resistance to change and works to support effective change initiatives.

Building Effective Relationships - Is a role model for maintaining constructive and effective relationships with others across departments and other boundaries. Demonstrates effective communication techniques and skills and is seen as a team player.

Communication & Listening - Exceptional communication skills - writes and speaks clearly in a variety of communication settlings and style.

Successfully delivers messages to all levels of the business and stakeholders achieving the desired effect.

**On Offer**:
Flexible working possible - potential for hybrid / home working

Competitive Salary

Enhanced Annual Leave

Company Pension

Group Life Scheme

Wellbeing Day

Service Recognition

Learning & Development Programmes

STAR Award

Sysco Discounted Staff Purchase Scheme

Bike to Work Scheme

Lifestyle Savings Platform on a number of well know brands and retailers

Maternity & Paternity Pay

Tuition Reimbursement Scheme

Sick Pay

Strong Career Progression Opportunities

Employee Assistance Programme

The duties and responsibilities outlined in this job description are neither definitive nor restrictive and may change in detail from time-to-time to meet the changing needs of the business.

Sysco is a Equal Opportunity Employer.

NIJOBS

IND1

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