Executive Assistant to Senior Management

1 month ago

London, Greater London, United Kingdom Amazon Full time

AWS is seeking an experienced professional to provide administrative support to our Senior Management team. The ideal candidate will be a multi-tasker with exceptional planning, time management, and organizational skills.

Key Responsibilities
  1. Provide smooth administrative support to Senior Management, including maintaining calendars, handling post and calls, setting up conference calls, and supporting routine reporting and analysis preparation.
  2. Offer proactive planning support, anticipating needs for meetings, seeking and coordinating information where appropriate, and alerting to forthcoming deadlines.
  3. Compile executive summaries and act as administrator for department cost center, including checking and keeping track of expenses and following up with accounting.
  4. Coordinate regular circulation of information and reports internally to management team, peers, and direct reports.
  5. Handle small projects, including maintaining and creating org-charts, running and maintaining team intranet-website, and researching.
  6. Prepare and cross-read presentations, excel-sheets, and diagrams.
  7. Handle correspondence and emails independently, fluently in Hebrew and English.
  8. Handle travel bookings from A-Z, including organization of trade fair visits.
  9. Coordinate team events and social activities.
  10. Team work with Executive Assistants to Managing Directors.
About the Team

AWS values diverse experiences and is committed to creating an inclusive team culture. Our employee-led affinity groups foster a culture of inclusion that empowers us to be proud of our differences.

At AWS, we're continuously raising our performance bar as we strive to become Earth's Best Employer. That's why you'll find endless knowledge-sharing, mentorship, and other career-advancing resources here to help you develop into a better-rounded professional.

Minimum Requirements
  1. Ability to handle administrative details independently, while exercising sound business judgment in keeping team members informed as necessary.
  2. Ability to react with appropriate levels of urgency to situations and events which require quick response or turnaround.
  3. High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside of the company.
  4. Several years of experience assisting at the executive level.
  5. Working knowledge in MS Word, Excel, and Visio.

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