Administrative Coordinator for Conveyancing Department
14 hours ago
Owen Reed Ltd is seeking an experienced Administrative Coordinator for Conveyancing Department. As a key member of our team, you will provide administrative support on commercial and residential cases, working closely with our lawyers and solicitors.
Responsibilities:- Transcription of dictation files with high accuracy;
- Taking of detailed telephone messages and responding accordingly;
- Drafting and submitting conveyancing searches through online portals;
- Creation of basic draft contracts, transfer deeds, and other documents as needed;
- Amendment of draft contracts and other documents with track changes;
- Preparation and submission of Land Registry applications;
- Downloading of documents from the Land Registry Portal;
- Obtaining of company documents from Companies House;
- Registration of charges at Companies House online;
- Submission of SDLTs online;
- Presentation of report documentation for property purchases;
- Solicitation of indemnity insurance policy quotes;
- Management of calendars, including key dates such as completion dates, SDLT deadlines, and land registry search expiry dates;
- Support for the telephone system by handling overflow calls from the switchboard;
- Opening of new files and fulfillment of due diligence requirements;
- Maintenance of filing systems, closure of files, archiving of documents, and performance of general administrative tasks;
- Coordination of DX/Post delivery routes;
- Cultivation of simple day-to-day correspondence and client interactions.
The estimated salary range for this position is £35,000 - £40,000 per annum, depending on location and experience.
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