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Office Support Professional

2 weeks ago


Manchester, United Kingdom Controlled Air Solutions Ltd Full time

About Us

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Controlled Air Solutions Ltd is a leading provider of innovative air solutions, dedicated to delivering exceptional results for our clients. Our team is comprised of experienced professionals who share a passion for excellence and a commitment to providing top-notch service.

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Job Description

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The Administrative Assistant will be responsible for providing administrative support, maintaining accounts and ledgers, preparing reports, and assisting in various office duties. This includes:

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  1. ">
  2. Maintaining sales and purchase ledgers using Xero accounting package">
  3. Preparing and monitoring sales & purchase ledger, aged receivables, and aged debtors">
  4. Producing weekly engineers' time sheets on Excel">
  5. Maintaining up-to-date employee holiday records">
  6. Assisting in the preparation of regularly scheduled reports (P&L, Balance Sheet, etc.)">
  7. Developing and maintaining an accounts filing system">
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Administrative Tasks

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  • ">
  • Answering and directing phone calls">
  • Maintaining customer contact lists">
  • Producing and distributing correspondence (memos, letters, emails, forms)">
  • Ordering office supplies">
  • Booking travel arrangements">
  • Providing information by answering questions and requests">
  • Carrying out administrative duties (filing, typing, copying, binding, scanning, etc.)">
  • Maintaining computer and manual filing systems">
  • Replying to email and telephone enquiries">
  • Developing and updating administrative systems to make them more efficient">
  • Resolving administrative problems">
  • Receiving, sorting, and distributing mail">
  • Greeting and assisting visitors to the office">
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Qualifications and Skills

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  • ">
  • AAT Level 2/3 qualification preferred">
  • Microsoft Office/Excel knowledge is a must">
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Work Arrangements

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  • Full-time position">
  • 5 days per week, 8am-4:30pm">
  • Salary dependent on age and experience: £28,000.00 - £30,000.00 per annum">
  • Holidays: 21 days plus statutory holidays">
  • Benefits include casual dress, company pension, and free parking on-site">
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Working Location

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In-person work in Heywood, Manchester