Executive Assistant to Director of International Executive Recruiting

5 days ago

London, Greater London, United Kingdom Amazon UK Services Ltd. Full time
Job Title: Executive Assistant to Director of International Executive Recruiting

We are seeking a highly organized and detail-oriented Executive Assistant to support the Director of International Executive Recruiting at Amazon UK Services Ltd.

About the Role

The successful candidate will have professional experience as an Executive Assistant, managing complex calendars and partnering closely with their executives. You will be highly organized, detail-oriented, self-motivated, and able to respond effectively to changing workloads and priorities.

Key Responsibilities
  • Manage complex calendar requests, meeting invites, and conference room logistics
  • Plan international and domestic travel
  • Process expense reports
  • Manage large event logistics, catering, accommodations, and materials
  • Improve morale, help recognize outstanding efforts, and encourage others to do the same
  • Attend key meetings, track, and help drive completion of key deliverables, and follow up on outstanding items
  • Drive team activities, such as staff meeting agendas, weekly business reviews, team-building events, launch events, and recognition posters
  • Manage workflows that require approvals
  • Identify internal and external approaches to solve problems in a creative way
  • Act as a liaison for direct reports
  • Manage team space, including moves and reconfiguration
  • Work closely with the leadership team, recruiting, and other Executive Assistants to provide support to the organization
Requirements
  • Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
  • High school or equivalent diploma
  • Experience with Microsoft Office products and applications
  • Experience with executive-level calendar management
  • Experience with domestic or international travel coordination
Preferred Qualifications
  • Experience managing multiple calendars
  • Experience in a fast-paced, high-tech company

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