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Administrative Assistant

2 months ago

Basildon, Essex, United Kingdom Antony George Recruitment Full time
Job Title: Receptionist

Sound Financial Planning is seeking a highly organized and detail-oriented Receptionist to join their team. As the first point of contact for the company, this role is responsible for providing administrative support across the organization.

Key Responsibilities:
  • Manage diaries and schedules for the team
  • Meet and greet clients and visitors
  • Screen and organize incoming emails for directors
  • Keep back-office systems up to date
  • Manage incoming and outgoing post
  • General office maintenance
  • Maintain office security
  • Keep meeting rooms clean and tidy
  • Arrange travel and accommodations as needed
  • Raise and send invoices and other accounts management
Project Management:
  • Assist with the successful delivery of projects from setup to execution
  • Report on project progress to the Managing Director and assist with resolving issues
  • Coordinate individuals and departments to achieve agreed outcomes
  • Update in-house systems with project information
Operations:
  • Provide support with operational projects
  • Assist the Managing Director and Leadership Team with daily operational activities
  • Prepare and maintain operations documents and reports
  • Assist with monitoring and controlling business operations to meet client expectations and company goals
  • Ensure compliance with relevant acts, legal and regulatory requirements, and ethical standards
IT:
  • Stay up to date with technology and suggest improvements to existing processes
  • Liaise with external IT consultants
  • Assist with ensuring data security, IT, and disaster recovery policies are in place and working
  • Keep an up-to-date register of hardware, software, and staff passwords
Marketing and Events:
  • Assist with planning and organizing conferences, events, staff training, and team activities
Compliance:
  • Practice the FCA Conduct Rules and relevant FCA rules at all times
  • Comply with relevant compliance, TCF, T&C, and financial crime procedures at all times
  • Follow appropriate ethical standards within the firm at all times
  • Maintain relevant CPD and record accurately
  • Maintain all standards of performance as required by the firm
Package Details:

The successful candidate will receive a basic salary of £20,000 - £24,000 Per Annum.

Other benefits include:

  • Flexible / Hybrid Working available (business needs dependant)
  • 12 Wellbeing Days available per annum
  • 22 Days Holiday (plus Bank Holidays)
  • Additional Paid Leave over Christmas
  • Never Work Your Birthday
  • Quarterly Team Social
  • Monthly Team Building
  • £1,000 Personal Development allowance per annum
  • Flexible Appointments Policy
  • Cycle2Work Scheme
  • Life Cover of 4 x salary
  • YuLife Reward Gateway
  • Enhanced Maternity & Paternity
  • Never Work Your Child's Birthday
  • Paid Leave for Child School Events (up to 4 a year)
The Ideal Candidate:

We are looking for a highly motivated and organized individual with excellent communication skills and a positive attitude. The ideal candidate will have:

  • 2 years' experience in customer service or a similar role
  • Personal Assistant experience welcomed

The successful candidate will be able to work under pressure, be proactive, and have excellent interpersonal skills. If you are a team player with a passion for delivering excellent customer service, we would love to hear from you.