Office Coordinator
2 weeks ago
Job Summary
Hexagon's Autonomy and Positioning division is seeking a highly organized and detail-oriented Office Administrator to manage reception and provide administrative support to the organization. Based in our Veripos office, this role will involve coordinating business travel, updating documentation, and providing exceptional customer service to site visitors.
Key Responsibilities
- Liaise with the Travel Management Company to arrange flights for employees, ensuring timely and efficient travel arrangements.
- Manage reception duties, ensuring a professional and welcoming environment for employees, visitors, and contractors.
- Coordinate lunch orders for employees as required.
- Support the Facilities & QA Co-ordinator in coordinating third-party services and maintenance for Veripos House, adhering to the annual maintenance plan.
- Gather information for quarterly reporting on behalf of the QHSE & Facilities department.
- Conduct monthly inspections of first aid kits and update stock as necessary.
- Collaborate with the Facilities & QA Co-ordinator to conduct monthly water quality checks and weekly fire alarm tests.
Requirements
- Hold a HNC/HND qualification or equivalent.
- Have a minimum of 5 years' experience in a similar role.
- Proven experience in booking business travel and liaising with Travel Management Companies.
- Proficiency in Office 365 tools, including Word, Excel, PowerPoint, and SharePoint.
Desirable Skills
- Awareness of Quality, Environmental, or Health & Safety requirements within the workplace.
- Previous experience in a Facilities team.
At Hexagon, we value diversity and inclusion in the workplace. If you're interested in this role and believe you have the necessary skills and experience, we encourage you to apply. For any questions about the role or our company, please email our team at [insert email address].
-
Office Coordinator
2 weeks ago
Aberdeen, Aberdeen City, United Kingdom beBee Professionals Full time £25,000 - £35,000beBee Professionals is seeking a highly organized and efficient Administrator to provide administrative support for our team in Aberdeen, UK.Key Responsibilities:Manage office supplies and equipment inventories.Prepare and edit documents, reports, and presentations.Coordinate meetings, appointments, and travel arrangements.Manage office filing systems and...
-
Office Coordinator
1 month ago
Aberdeen, Aberdeen City, United Kingdom beBee Professionals Full time £25,000 - £35,000Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Aberdeen, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies...
-
Office Coordinator
1 month ago
Aberdeen, Aberdeen City, United Kingdom beBee Professionals Full time £25,000 - £35,000Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Aberdeen, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies...
-
Office Coordinator
2 weeks ago
Aberdeen, Aberdeen City, United Kingdom Anderson Anderson & Brown LLP Full timeJob Title: Office AdministratorAnderson Anderson & Brown LLP is seeking a highly organized and detail-oriented Office Administrator to join our team in Aberdeen.Job Summary:We are looking for a skilled and proactive Office Administrator to provide administrative support to our Aberdeen office. The successful candidate will be responsible for providing a high...
-
Office Coordinator
2 weeks ago
Aberdeen, Aberdeen City, United Kingdom Anderson Anderson & Brown LLP Full timeJob Title: Office AdministratorAnderson Anderson & Brown LLP is seeking a highly organized and detail-oriented Office Administrator to join our team in Aberdeen.Job Summary:We are looking for a skilled and proactive Office Administrator to provide administrative support to our Aberdeen office. The successful candidate will be responsible for providing a high...
-
Office Coordinator
2 months ago
Aberdeen, Aberdeen City, United Kingdom Hexagons Autonomy & Positioning division Full timeJob SummaryHexagon's Autonomy and Positioning division is seeking a highly organized and detail-oriented Office Administrator to manage reception and provide administrative support for the organization. Based in our Veripos office, this position will be responsible for a variety of tasks, including:Liaising with travel management companies to arrange...
-
Office Coordinator
2 months ago
Aberdeen, Aberdeen City, United Kingdom Hexagons Autonomy & Positioning division Full timeJob SummaryHexagon's Autonomy and Positioning division is seeking a highly organized and detail-oriented Office Administrator to manage reception and provide administrative support for the organization. Based in our Veripos office, this position will be responsible for a variety of tasks, including:Liaising with travel management companies to arrange...
-
Office Coordinator
4 weeks ago
Aberdeen, Aberdeen City, United Kingdom beBee Professionals Full time £25,000 - £35,000Administrative Role at beBee ProfessionalsWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Aberdeen, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Manage incoming calls, emails, and...
-
Office Coordinator
4 weeks ago
Aberdeen, Aberdeen City, United Kingdom beBee Professionals Full time £25,000 - £35,000Administrative Role at beBee ProfessionalsWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Aberdeen, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Manage incoming calls, emails, and...
-
Office Coordinator
4 weeks ago
Aberdeen, Aberdeen City, United Kingdom beBee Professionals Full time £25,000 - £35,000Administrative Role at beBee ProfessionalsWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Aberdeen, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Manage incoming calls, emails, and...
-
Office Coordinator
4 weeks ago
Aberdeen, Aberdeen City, United Kingdom beBee Professionals Full time £25,000 - £35,000Administrative Role at beBee ProfessionalsWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Aberdeen, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Manage incoming calls, emails, and...
-
Administrative Coordinator
4 weeks ago
Aberdeen, Aberdeen City, United Kingdom Johnston Carmichael Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Johnston Carmichael. As a key member of our administrative team, you will be responsible for managing the organization and coordination of office administrative procedures and resources to support the needs of the office.Key...
-
Administrative Coordinator
4 weeks ago
Aberdeen, Aberdeen City, United Kingdom Johnston Carmichael Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Johnston Carmichael. As a key member of our administrative team, you will be responsible for managing the organization and coordination of office administrative procedures and resources to support the needs of the office.Key...
-
Administrative Coordinator
3 weeks ago
Aberdeen, Aberdeen City, United Kingdom Johnston Carmichael Full timeJob SummaryWe are seeking a highly organized and detail-oriented Senior Administrator to join our team at Johnston Carmichael. As a key member of our office, you will be responsible for managing administrative procedures, coordinating office events, and ensuring the smooth operation of our facilities.Key ResponsibilitiesManage office administrative...
-
Administrative Coordinator
3 weeks ago
Aberdeen, Aberdeen City, United Kingdom Johnston Carmichael Full timeJob SummaryWe are seeking a highly organized and detail-oriented Senior Administrator to join our team at Johnston Carmichael. As a key member of our office, you will be responsible for managing administrative procedures, coordinating office events, and ensuring the smooth operation of our facilities.Key ResponsibilitiesManage office administrative...
-
Administrative Coordinator
1 month ago
Aberdeen, Aberdeen City, United Kingdom Johnston Carmichael Full timeJob SummaryWe are seeking a highly organized and detail-oriented Senior Administrator to join our team at Johnston Carmichael. As a key member of our office, you will be responsible for managing administrative procedures, coordinating office events, and ensuring the smooth operation of our facilities.Key ResponsibilitiesManage office administrative...
-
Administrative Coordinator
1 month ago
Aberdeen, Aberdeen City, United Kingdom Johnston Carmichael Full timeJob SummaryWe are seeking a highly organized and detail-oriented Senior Administrator to join our team at Johnston Carmichael. As a key member of our office, you will be responsible for managing administrative procedures, coordinating office events, and ensuring the smooth operation of our facilities.Key ResponsibilitiesManage office administrative...
-
Administrative Coordinator
1 month ago
Aberdeen, Aberdeen City, United Kingdom Johnston Carmichael Full timeJob SummaryWe are seeking a highly organized and detail-oriented Senior Administrator to join our team at Johnston Carmichael. As a key member of our office administration team, you will be responsible for managing the coordination of office administrative procedures and resources to support the needs of the office.Key ResponsibilitiesAssist with Anti Money...
-
Administrative Coordinator
1 month ago
Aberdeen, Aberdeen City, United Kingdom Johnston Carmichael Full timeJob SummaryWe are seeking a highly organized and detail-oriented Senior Administrator to join our team at Johnston Carmichael. As a key member of our office administration team, you will be responsible for managing the coordination of office administrative procedures and resources to support the needs of the office.Key ResponsibilitiesAssist with Anti Money...
-
Administrative Coordinator
2 months ago
Aberdeen, Aberdeen City, United Kingdom Hexagons Autonomy & Positioning division Full timeJob SummaryHexagon's Autonomy and Positioning division is seeking a highly organized and detail-oriented Administrative Coordinator to manage reception and provide administrative support for the organization. Based in our Veripos office, this role will involve coordinating business travel, updating documentation, and providing exceptional customer service to...