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Office Coordinator

1 month ago

Aberdeen, Aberdeen City, United Kingdom Hexagons Autonomy & Positioning division Full time

Job Summary

Hexagon's Autonomy and Positioning division is seeking a highly organized and detail-oriented Office Administrator to manage reception and provide administrative support to the organization. Based in our Veripos office, this role will involve coordinating business travel, updating documentation, and providing exceptional customer service to site visitors.

Key Responsibilities

  • Liaise with the Travel Management Company to arrange flights for employees, ensuring timely and efficient travel arrangements.
  • Manage reception duties, ensuring a professional and welcoming environment for employees, visitors, and contractors.
  • Coordinate lunch orders for employees as required.
  • Support the Facilities & QA Co-ordinator in coordinating third-party services and maintenance for Veripos House, adhering to the annual maintenance plan.
  • Gather information for quarterly reporting on behalf of the QHSE & Facilities department.
  • Conduct monthly inspections of first aid kits and update stock as necessary.
  • Collaborate with the Facilities & QA Co-ordinator to conduct monthly water quality checks and weekly fire alarm tests.

Requirements

  • Hold a HNC/HND qualification or equivalent.
  • Have a minimum of 5 years' experience in a similar role.
  • Proven experience in booking business travel and liaising with Travel Management Companies.
  • Proficiency in Office 365 tools, including Word, Excel, PowerPoint, and SharePoint.

Desirable Skills

  • Awareness of Quality, Environmental, or Health & Safety requirements within the workplace.
  • Previous experience in a Facilities team.

At Hexagon, we value diversity and inclusion in the workplace. If you're interested in this role and believe you have the necessary skills and experience, we encourage you to apply. For any questions about the role or our company, please email our team at [insert email address].