Operations Coordinator

4 weeks ago

Aberdeen, Aberdeen City, United Kingdom Enerpac Tool Group Full time

Overview

Enerpac Tool Group is seeking a skilled Operations Coordinator to join our team. As an Operations Coordinator, you will provide critical support to our operations team, ensuring seamless day-to-day operations and contributing to the success of our organization.

Key Responsibilities:

Provide administrative support to the operations team, including coordination of tasks and projects.

Manage the Prime4 system, ensuring compliance and minimizing disruption to operations.

Record and maintain quarantined equipment and time in quarantine.

Coordinate the investigation of all NCRs raised.

Responsible for pulling together site metrics at month end, including TCIR/Safety Observations/Safety Activities/PPM/CoNC/5S/OTR/OTP/SLOB/PPV/PCIS.

Attend and keep MOM for Operations Meetings.

Act as a communication link between Site Operations Team and Workshop teams by maintaining and updating workshop planner.

Monitor and report on missing items on return from project, coordinating and ensuring efficient close out.

De-facto document controller for Aberdeen Kirkhill site and responsible for coordinating all project/operations related documentation.

Work with the site HSSEQ Manager to ensure all BMS documentation is maintained and revised in a timely fashion.

Coordinate regional X-matrix compliance and report.

Responsible for maintaining and updating site information boards (Facility & CI) on a daily/weekly basis as required.

Responsible for all international exporting and importing of products and assets.

Responsible for cycle count set up and assisting with inventory internal and external audits.

Record time management for workshop personnel.

Maintain project P&Ls throughout the project lifecycle and issue reports on a weekly basis.

Prepare invoices for submission to invoicing function.

Ensure the Oracle system is updated within a timely cycle by the operations team.

Maintain accurate records and electronic and manual filing systems for all purchase orders, attachments, quotations, requisitions, etc. in accordance with standard documentation and ISO documentation control procedures.

Required Capabilities:

At least 2 years' experience of operations administration preferably with service-related companies.

Experience and working knowledge of processes involved in planning and operations management systems.

Excellent written and verbal communication skills.

Experience using Oracle or other ERP system on a daily basis.

Proficiency with MS Office applications.

Resilient, determined, and able to work under pressure. Able to multitask and work independently in a fast-paced environment.

High degree of ethics and personal conduct.

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