Operations Coordinator

3 weeks ago

Aberdeen, Aberdeen City, United Kingdom Enerpac Tool Group Full time

Overview

Enerpac Tool Group is seeking a highly skilled and organized Operations Coordinator to join our team. As an Operations Coordinator, you will play a critical role in supporting the operations team and processes, ensuring seamless execution of our business objectives.

Key Responsibilities:

• Provide administrative support to the operations team, including coordination of tasks, meetings, and projects.

• Manage the Prime4 system, ensuring compliance and minimizing disruption to operations.

• Record and maintain quarantined equipment and time in quarantine.

• Coordinate the investigation of all Non-Conformance Reports (NCRs) raised.

• Responsible for compiling site metrics at month-end, including but not limited to TCIR/Safety Observations/Safety Activities/PPM/CoNC/5S/OTR/OTP/SLOB/PPV/PCIS.

• Attend and maintain the Minutes of Meeting (MOM) for Operations Meetings.

• Act as a communication link between the Site Operations Team and Workshop teams, maintaining and updating the workshop planner.

• Monitor and report on missing items on return from project, coordinating and ensuring efficient close-out.

• De-facto document controller for Aberdeen Kirkhill site, responsible for coordinating all project/operations-related documentation.

• Work with the site HSSEQ Manager to ensure all BMS documentation is maintained and revised in a timely fashion.

• Coordinate regional X-matrix compliance and report.

• Responsible for maintaining and updating site information boards (Facility & CI) on a daily/weekly basis as required.

• Responsible for all international exporting and importing of products and assets.

• Responsible for cycle count setup and assisting with inventory internal and external audits.

• Record time management for workshop personnel.

• Maintain project P&Ls throughout the project lifecycle and issue reports on a weekly basis.

• Prepare invoices for submission to the invoicing function.

• Responsible for ensuring the Oracle system is updated within a -hour cycle by the operations team.

• Maintain accurate records and electronic and manual filing systems for all purchase orders, attachments, quotations, requisitions, etc. in accordance with standard documentation and ISO documentation control procedures.

Required Capabilities:

• At least 2 years' experience of operations administration preferably with service-related companies.

• Experience and working knowledge of processes involved in planning and operations management systems.

• Excellent written and verbal communication skills.

• Experience using Oracle or other ERP system on a daily basis.

• Proficiency with MS Office applications.

• Resilient, determined, and able to work under pressure. Able to multitask and work independently in a fast-paced environment.

• High degree of ethics and personal conduct.

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