Library Operations Manager

4 weeks ago

Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

Job Title: Library Operations Manager

Job Summary:

The Library Operations Manager plays a critical role in ensuring the smooth operation of the library at Worcester Polytechnic Institute. This position is responsible for overseeing the financial efficiency and compliance of the library, negotiating purchases that provide best value to the university, and overseeing finances and accounts payable for a budget of approximately $5 million.

Key Responsibilities:

  • Negotiates purchases that provide best value to the university, working closely with vendors to develop positive long-term relationships and to ensure high quality services.
  • Enters, approves, and reports all financial records in Workday.
  • Orders, monitors, and maintains inventory of supplies for the library.
  • Plans, coordinates, and implements building capital projects to enhance the environment for all library users and staff.
  • Coordinates submission of work orders and follows up as needed to ensure action.
  • Communicates with all custodial and facilities staff regarding building maintenance needs.
  • Directs student employees to support building projects and maintain the library study and work environment.
  • Develops and maintains an environment of excellence, trust, diversity, and inclusion for students, staff, and faculty within the library.
  • Maintains complex administrative records and oversees complex administrative and personnel operations.
  • Supports routine web communications, such as library announcements and updating staff directory pages.
  • Supports communications to library stakeholders and donors, maintaining contact lists and records and supporting newsletters and other communications.
  • Provides welcoming directions and transportation information for library visitors, including prospective donors and other campus visitors.
  • Provides administrative support to the University Librarian for all confidential matters.

Requirements:

  • Minimum 4-year / Bachelor's Degree.
  • Minimum 5 years of experience.
  • Minimum of two years directly relevant experience.
  • Experience using an enterprise financial system such as Workday to submit, process, document, and approve a large volume of complex and sometimes unique financial transactions.
  • Advanced understanding of and evidence of using effective accounting and purchasing practices.
  • Excellent analytical skills, including the ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
  • Excellent written and oral communication skills, including the ability to collaborate with library managers and staff, negotiate effectively with vendors, stakeholders, and service providers, and to escalate issues effectively, appropriately, and with positive outcomes.
  • Ability to coordinate and administer programs and project activities, including the ability to manage resources, monitor activities, and assess their effectiveness and areas for improvement.
  • Research, consultation, listening, and information gathering skills to fully understand situations or issues, and to identify and test solutions.
  • Curiosity and creativity in reaching decisions or making recommendations to benefit the organization and its mission.
  • Advanced proficiency in using core office applications, including Word, Excel, Outlook, OneDrive, PowerPoint, Zoom, and Teams.
  • Experience or willingness to learn to use a variety of web and graphic communication technologies, such as Canva, Drupal, WordPress, and Mailchimp.

Preferred Skills and Experience:

  • Five years directly relevant experience managing the finances of a complex organization.
  • At least one year of direct experience using Workday to handle a wide range of financial and other institutional transactions.
  • Experience with budget planning and making budget projections.
  • Ability to create effective charts and infographics to communicate organizational finances and resource use.
  • Interest and experience with planning and coordinating interior building improvement projects, such as painting, floor treatments, furniture selection, and working with contractors and service providers to obtain building services.

Salary and Benefits:

This position pays a minimum of $55,400, and WPI considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, and key skills.

Work Environment:

This is a primarily on-site position, between the hours of 7am and 4pm, with some remote work possible.

Equal Opportunity Employer:

WPI is an Equal Opportunity Employer that actively seeks to increase the diversity of its workplace. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

  • Library Operations Manager

    4 weeks ago

    Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

    Job Title: Library Operations ManagerJob Summary:The Library Operations Manager is responsible for ensuring excellence in library operations, productivity, and organizational effectiveness. This role involves maintaining an environment of trust, diversity, and inclusion for all who work in and use the library.Key Responsibilities:Oversees purchasing,...

  • Library Operations Manager

    3 weeks ago

    Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

    Job Title: Library Operations ManagerJob Summary:The Library Operations Manager plays a crucial role in ensuring the smooth operation of the library at Worcester Polytechnic Institute. This position is responsible for overseeing the financial efficiency and compliance of the library, negotiating purchases, and overseeing finances and accounts payable for a...

  • Library Operations Manager

    1 month ago

    Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

    Job SummaryThe Library Operations Manager is responsible for ensuring excellence in library operations, productivity, and organizational effectiveness. They oversee the financial efficiency and compliance of the library, negotiating purchases that provide best value to the university and managing finances and accounts payable for a budget of approximately $5...

  • Senior Library Operations Director

    5 days ago

    Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

    Job DescriptionCompany Overview:The Worcester Polytechnic Institute is a renowned institution committed to fostering innovation, creativity, and collaboration. We are seeking an exceptional individual to fill the role of Senior Library Operations Director.Salary:$55,400 - $70,000 per year (dependent on experience)Job Summary:We are looking for a highly...

  • Financial Operations Specialist

    13 hours ago

    Worcester, Worcestershire, United Kingdom The Development Manager Full time

    Job DescriptionThis role is responsible for maintaining financial records, working with external accountants to prepare accounts payable and receivable, recording, checking and reporting financial data.Key Responsibilities:Monitor and respond to emails in the Finance Inbox.Analyse and reconcile Apprenticeship and Skills programme finance data and...

  • Head of UK Operations

    13 hours ago

    Worcester, Worcestershire, United Kingdom CV-Library Full time

    CV-Library is seeking a seasoned Interim Finance Director to oversee the day-to-day operations of their Finance & HR teams.Job OverviewThis role offers a unique opportunity for an experienced finance professional to take on a challenging assignment with a well-established company in the rental/service sector.The successful candidate will report directly to...

  • Strategic Financial Leadership Position

    12 hours ago

    Worcester, Worcestershire, United Kingdom The Development Manager Full time

    Role OverviewThe Development Manager is seeking a highly skilled Financial Operations Manager to join their team as a key member of the finance department. This role involves maintaining accurate financial records, collaborating with external accountants to prepare accounts payable and receivable, and delivering exceptional internal and external customer...

  • Sales Manager for Construction Products

    4 weeks ago

    Worcester, Worcestershire, United Kingdom CV-Library Full time

    We are seeking a seasoned Sales Manager to join our team at CV-Library, responsible for selling construction products into construction contractors.As a Sales Manager, you will be working closely with our internal sales team to identify new business opportunities and build relationships with key decision-makers in the construction industry.With a strong...

  • Commercial Development Manager

    2 weeks ago

    Worcester, Worcestershire, United Kingdom CV-Library Full time

    About the Role:We are seeking a skilled Commercial Development Manager to join our team at CV-Library. As a key player in driving business growth, you will specialise in tube bending and fabrications solutions, serving various industries and sectors.The ideal candidate will possess a proven track record in sales or business development, with proficiency in...

  • Multilingual Education Specialist

    2 weeks ago

    Worcester, Worcestershire, United Kingdom CV-Library Full time

    Teach with ConfidenceAs a passionate and experienced MFL Teacher, you will have the opportunity to inspire students in a variety of settings. You will be responsible for delivering engaging lessons, managing challenging behavior, and maintaining a positive learning environment. This role is ideal for those who are eager to develop their skills, work with a...

  • Engineering Compliance Specialist

    2 weeks ago

    Worcester, Worcestershire, United Kingdom CV-Library Full time

    Job Title: Engineering Maintenance Compliance PlannerJob OverviewWe are seeking a highly skilled Engineering Maintenance Compliance Planner to join our team at CV-Library. The successful candidate will be responsible for scheduling and managing Planned Preventive Maintenance (PPM) in a production or industrial setting.Key Responsibilities* Schedule routine...

  • Welding Operations Manager

    3 weeks ago

    Worcester, Worcestershire, United Kingdom CV-Library Full time

    Job Title: Welding Site ManagerLocation: Not SpecifiedSalary: Competitive, dependent on experienceJob Type: PermanentA reputable family-owned SME requires a skilled Welding Site Manager to oversee a team of experienced welder/fabricators on-site. This role offers a unique blend of hands-on welding and fabrication work with leadership responsibilities, making...

  • Employment Solicitor Opportunity in Worcester

    4 weeks ago

    Worcester, Worcestershire, United Kingdom CV-Library Full time

    Employment Solicitor OpportunityCV-Library is seeking an experienced Employment Solicitor to join their national multi-service law firm in Worcester. As an Employment Solicitor, you will be part of a knowledgeable and supportive team dedicated to helping you advance your career while providing a clear path for growth.Key Responsibilities:Disputes over...

  • Civil Engineering Quantity Surveyor Opportunity

    3 weeks ago

    Worcester, Worcestershire, United Kingdom CV-Library Full time

    Quantity Surveyor – West region – Office based in Bromsgrove – covering Telford to Gloucester – Civil EngineeringPermanent roleWorking hours:Competitive salaryCar or car allowance (£660 per month)Discretionary bonus23 days holiday, plus 1 per year for 3 years, +1 after 5 years, +1 after 10 years (up to a maximum of 28) + bank holidaysBuy and sell...

  • Sales Professional

    3 weeks ago

    Worcester, Worcestershire, United Kingdom CV-Library Full time

    Internal Sales Executive Job DescriptionWe are seeking a highly motivated and experienced Internal Sales Executive to join our team at CV-Library. This is an excellent opportunity for a career-driven individual to develop their skills and contribute to the success of our business.Main Responsibilities:Provide exceptional account management services,...

  • Curator of Historical Records and Collections

    4 days ago

    Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

    Job DescriptionThe Curator of Historical Records and Collections at Worcester Polytechnic Institute (WPI) is responsible for overseeing the entire scope of collections and service operations for WPI's Institutional Archives, Manuscripts, Rare Books, and Art & Objects. This includes establishing intellectual control of archival materials based on archival...

  • Commercial Property Solicitor

    4 weeks ago

    Worcester, Worcestershire, United Kingdom CV-Library Full time

    About the Role:We are seeking a highly skilled Commercial Property Solicitor to join our team at CV-Library. As a key member of our commercial property department, you will play a vital role in establishing and growing our business.Your Key Responsibilities:Manage a suitable case load of varying commercial property work, ensuring timely and efficient...

  • Residential Property Solicitor

    4 weeks ago

    Worcester, Worcestershire, United Kingdom CV-Library Full time

    We are seeking a skilled Residential Property Solicitor to join our clients well-established Lexcel accredited firm. As a Residential Property Solicitor, you will be handling all conveyancing matters from initial instruction to post-completion. Your responsibilities will include:Managing residential sales and purchasesHandling remortgage transactions and...

  • Archivist and Director of Special Collections

    4 weeks ago

    Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

    Job SummaryThe University Archivist and Assistant Director for Special Collections provides leadership, mentorship, and vision for programs and services that document, preserve, and share the rich historical legacy of the WPI community and its cultural and intellectual life through the university's archives and special collections.This position is...

  • Archivist and Special Collections Director

    4 weeks ago

    Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

    Job SummaryThe University Archivist and Assistant Director for Special Collections provides leadership and vision for programs and services that document, preserve, and share the rich historical legacy of the WPI community and its cultural and intellectual life through the university's archives and special collections.This position is responsible for...