Library Operations Manager

2 months ago


Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

Job Title: Library Operations Manager

Job Summary:

The Library Operations Manager plays a crucial role in ensuring the smooth operation of the library at Worcester Polytechnic Institute. This position is responsible for overseeing the financial efficiency and compliance of the library, negotiating purchases, and overseeing finances and accounts payable for a budget of approximately $5 million. The successful candidate will have excellent analytical skills, including the ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.

Key Responsibilities:

  • Negotiates purchases that provide best value to the university, working closely with vendors to develop positive long-term relationships and to ensure high quality services
  • Ensures the financial records in Workday are accurate and up-to-date, including entering, approving, and reporting all financial records
  • Plans, coordinates, and implements building capital projects to enhance the environment for all library users and staff
  • Provides administrative, financial, communication, and operational support for library events and travel support for library staff and recruiting
  • Acts as the primary contact for communication and support to university partners who share or use library event and meeting spaces

Requirements:

  • Minimum 4 Year / Bachelors Degree
  • Minimum 5 years of experience
  • Minimum of two years directly relevant experience
  • Experience using an enterprise financial system such as Workday to submit, process, document, and approve a large volume of complex and sometimes unique financial transactions
  • Advanced understanding of and evidence of using effective accounting and purchasing practices

Preferred Skills:

  • Five years directly relevant experience managing the finances of a complex organization
  • At least one year of direct experience using Workday to handle a wide range of financial and other institutional transactions
  • Experience with budget planning and making budget projections

About WPI:

Worcester Polytechnic Institute is an equal opportunity employer that actively seeks to increase the diversity of its workplace. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are committed to maintaining a campus environment free of harassment and discrimination.



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