Company Administrative Support Assistant

4 weeks ago


Guildford, Surrey, United Kingdom RSM Full time

**Job Purpose**

As a key member of the Corporate Secretarial team at RSM, you will provide administrative and technical support to ensure the smooth operation of our clients' companies.

**Responsibilities**

  • Provide administrative support, including raising fee notes, Companies House filing, and ensuring client compliance with the Companies Act 2006.
  • Assist with client take-on procedures, recording client opportunities, gathering information, and preparing engagement letters.
  • Sort and distribute client and departmental post, maintaining the Corporate Secretarial team's filing system, and labelling files.
  • Clear historic files, prepare disengagement letters, and comply with RSM's policies and procedures regarding document retention and destruction.
  • Undertake basic Company Secretarial tasks under supervision, including preparation of board minutes, resolutions, and forms.
  • Assist with the maintenance of clients' statutory registers on Diligent Entities, our dedicated Company Secretarial database.
  • Ensure tasks are performed accurately and by the required deadlines, communicating any problems to more senior personnel.
  • Actively seek feedback on work once reviewed, recording time spent daily, and ensuring time charged is consistent with the proper performance of the work.
  • Develop technical knowledge through reading and courses, complying with RSM policies and procedures at all times.

**Personal and Professional Qualities**

The role requires education to at least A Level standard or equivalent, with strong oral and written communication skills, and strong IT skills, particularly Microsoft Word, PowerPoint, and Excel.

Ability to work on one's own initiative and as part of a team, with good organisational and time-management skills, and flexibility and adaptability.

Preferably an interest in Company Law, Company Secretarial Practice, or Anti-Money Laundering legislation.



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