Administrative Support Specialist

4 weeks ago


Guildford, Surrey, United Kingdom THE CHARALLE GROUP Full time

Administrative Support Specialist

The Charalle Group is seeking an Administrative Support Specialist to join their Commercial Property department. As an Administrative Support Specialist, you will provide administrative and secretarial support to the team on various day-to-day tasks.

Core Duties will include:

  • Administering files, including opening, closing, storage, and retrieval in accordance with the firm's management procedures.
  • Preparing pre-completion bundles for client completion.
  • Assisting with the preparation and collation of contract packs.
  • Filing and submitting stamp duty land tax returns, drafting and submitting Land Registry and Companies House applications.
  • Transcription, dealing with post-completion matters, and general support.
  • Handling exchange, pre, and post-completion documentation, paperwork, and registrations.
  • Drafting of letters, documents, and forms, to be checked by Lawyer/s.
  • Printing of contracts and letters pertaining to the sale or purchase of a property.
  • Scanning of signed contracts and other documents.
  • Ensuring that letters, telephone notes, and file notes are accurately presented and formatted in a professional style and in line with company procedures.
  • Preparing correspondence, documents, and enclosures for despatch using digital dictation and the practice management system as applicable.
  • Assisting clients with updates/progress on their cases.
  • Producing and mailing out client invoices.
  • Assisting Fee Earners in the billing and credit control process by liaising with the Fee Earner and accounts and to produce standard financial/time reports and invoices through the system.

Ideal Candidates must have some previous experience.



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