Executive Assistant to Director
4 weeks ago
We are seeking a highly skilled and proactive Personal Assistant to join our Commercial and Legal team at Morgan Sindall Infrastructure.
The successful candidate will be responsible for providing confidential administrative and PA support to the director and legal team, including diary management, expense management, travel arrangements, and ad hoc projects.
Key Responsibilities:
- Provide administrative support to the director and legal team, including managing their diaries, arranging meetings, and preparing documents.
- Assess and determine priorities and actions, in liaison with the director and ensure that appropriate action is taken within timescale to ensure that problems are resolved.
- Organise meetings with staff members, members of the Board, and key external customers.
- Take a proactive approach in order to ensure that the director and or legal team is fully prepared and briefed for all engagements, both internal and external.
- Maintain the director files, records and documentation in an organised and systematic basis, paper based and electronic, on a regular basis to ensure it is kept up to date.
- Review and summarise miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
- Prioritise and manage multiple projects simultaneously, and follow through on issues in a timely manner.
- Implement arrangements to support the daily activities of the director including travel arrangements, arranging functions and other professional activities supporting their work.
- Manage high level coordination between staff at all levels of the organisation, in order to produce papers and reports with key stakeholders.
- Ensure that all company and Board meetings are properly convened, constituted, conducted and recorded.
- Take necessary steps to ensure that all decisions made are communicated to the relevant parties and that actions are taken forward and implemented.
- Ensure that Board members have the information and support they require to operate effectively, this may include coordinating overseas visits.
- Deal with and support other general administrative matters, as agreed and undertake any other reasonable tasks as requested by the director and, or legal team.
Requirements:
- Demonstrable experience in an administration/executive assistant/PA role in a highly pressurised environment requiring tact, judgment and discretion in handling internal and external contacts.
- Experience of diary management/researching and booking of travel and accommodation.
- Experience of successfully working with senior management.
- Must be proficient with the keyboard and ICT applications Expert level in the use of Outlook Intermediate level in the use of Word, Excel and PowerPoint.
Key Personal Attributes:
- Enjoys taking ownership of tasks and actions and is a recognised self starter.
- Strong influencer with an ability to manage their director and stakeholders whilst remaining calm and professional.
- Seeks best fit solutions to challenges and situations.
We are looking for a highly skilled and proactive Personal Assistant to join our team. If you have the skills and experience we are looking for, please apply for this exciting opportunity.
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