Administration and Maintenance Coordinator

3 days ago


Ilford, Greater London, United Kingdom Ideal location Full time
Company Overview:
Ideal Locations was established in 2003 and has since evolved into a progressive company moving in new directions. We offer a range of lettings, management, mortgages, and guaranteed rent schemes. Our success has led to this exciting opportunity for an experienced Property Administration Manager to join our team.

About the Job:
We are seeking a highly skilled property administration professional to manage our day-to-day activities. As a key member of our team, you will be responsible for managing maintenance enquiries, coordinating with tenants, landlords, and contractors, and ensuring compliance with statutory and contractual obligations.

Key Responsibilities:
- Managing and coordinating maintenance enquiries sent by tenants through our reporting software
- Liaising with tenants, landlords, and contractors and coordinating works, contractor invoicing, and follow-up from all parties
- Producing tenancy extensions and managing renewals and associated negotiations with all parties
- Daily liaison with tenants, landlords, and contractors; dealing enquiries and updates
- Updating specified areas of the property management database
- Ensuring tenant/contractor/landlord compliance with statutory and contractual obligations
- Organising gas safety certificates, electrical certificates, and EPCs
- Arranging inventory check-in and out reports and midterm inspections with supplier and tenants
- Updating window displays
- Maintaining and ordering stationery supplies
- Logging invoices and paying suppliers/tradesmen

Requirements:
- Minimum 1+ year property management experience
- Strong work ethic and ability to work without supervision
- Excellent accurate computer skills and preferably experience using property software (10Ninety)
- Highly organised, able to handle a number of different issues at one time, and able to carry out tasks to a successful conclusion
- Team player/happy to help with all aspects of the business as and when required
- Clear and accurate verbal and written communication skills
- Be resilient, able to remain calm under pressure, and work to deadlines

Estimated Salary: £25,000 / £11.32 per hour

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