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Administrative Assistant

2 months ago

Canvey Island, Essex, United Kingdom Reed Full time
{"title": "Office Coordinator", "description": "Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Reed. As a key member of our administrative team, you will be responsible for providing exceptional support to our Directors and Management Team, ensuring the smooth operation of our office.

Key Responsibilities
  • Coordinate and track all plant hire, working closely with the Director.
  • Act as a PA to the Directors and Management Team, preparing site passes and manuals for new and ongoing jobs.
  • Assist the Quality Manager with Health and Safety and Compliance tasks.
  • Process and sign off invoices using a PO spreadsheet, handle month-end reconciliations, and manage credit card transactions.
  • Contribute to social media presence and assist in social media tasks.
  • Prepare meeting rooms, including refreshments and paperwork, for meetings.
  • Handle incoming calls, transfer to relevant individuals, and take messages.
  • Manage incoming and outgoing post and monitor office supplies, placing orders when necessary.
  • Maintain up-to-date records and files, monitor office expenses and costs.
  • Support the accounts department with day-to-day accounting tasks and assist in HR Administration.
Requirements
  • Proven experience in an administrative or office coordination role.
  • Strong organisational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office and familiarity with accounting software.
  • Ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills.
  • Experience with social media platforms is advantageous.
What We Offer
  • 20 days holiday plus 8 Bank Holidays.
  • Workplace Pension.
  • A supportive and collaborative work environment.

To apply for this exciting opportunity, please submit your CV and cover letter detailing your relevant experience and qualifications.

", "lang_code": "en-US"}