Office Coordinator

3 weeks ago

Canvey Island, Essex, United Kingdom Reed Full time
Office Coordinator Job Description

We are seeking a highly organized and detail-oriented Office Coordinator to join our team. As an Office Coordinator, you will be responsible for providing administrative support to our Directors and Management Team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Coordinate and track all plant hire, working closely with the Director.
  • Act as a PA to the Directors and Management Team, preparing site passes and manuals for new and ongoing jobs.
  • Assist the Quality Manager with Health and Safety and Compliance tasks.
  • Process and sign off invoices using a PO spreadsheet, handle month-end reconciliations, and manage credit card transactions.
  • Contribute to social media presence and assist in social media tasks.
  • Prepare meeting rooms, including refreshments and paperwork, for meetings.
  • Handle incoming calls, transfer to relevant individuals, and take messages.
  • Manage incoming and outgoing post and monitor office supplies, placing orders when necessary.
  • Maintain up-to-date records and files, monitor office expenses and costs.
  • Support the accounts department with day-to-day accounting tasks and assist in HR Administration.
Requirements:
  • Proven experience in an administrative or office coordination role.
  • Strong organisational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office and familiarity with accounting software.
  • Ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills.
  • Experience with social media platforms is advantageous.
Benefits:
  • 20 days holiday plus 8 Bank Holidays.
  • Workplace Pension.
  • A supportive and collaborative work environment.

To apply for the Office Coordinator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in joining our team.

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