Administrative Support Specialist

4 days ago


Sevenoaks, Kent, United Kingdom FM Conway Full time

FM Conway is a family-run business with over 60 years of experience in providing innovative transportation solutions. We pride ourselves on our core values, which include Care, Innovation, Integrity, and Excellence.

The role of Administrative Support Specialist is a permanent, full-time position based at our head office in Kent. As an integral part of our Central Services department, you will provide an effective and efficient administration service to our operational divisions.

The key responsibilities of this role include:

  • Monitoring and responding to correspondence and requests via shared email inboxes, prioritizing work requests as necessary;
  • Completing Oracle requisitions for all departments relating to workshop, stores, and materials;
  • Processing invoices according to agreed company protocols, best practices, and timelines, ensuring accurate clearing of statements and accounts payable;
  • Recording and processing incoming and outgoing correspondence as required, adhering to agreed protocols;
  • Delivering all administration services in accordance with our established systems and processes, including data input and document storage;
  • Collaborating closely with other relevant FMC support departments, such as HR, L&D, Recruitment, Payroll, IT, and Finance.

We are seeking a professional, confident, and experienced administrator who can thrive in a fast-paced environment. You will have excellent communication skills, both written and verbal, and be comfortable interacting with various stakeholders. A strong customer focus, good attention to detail, and the ability to work independently or as part of a team are essential for success in this role.

In return for your expertise and dedication, we offer a range of benefits, including:

  • A competitive salary of £25,000 - £35,000 per annum, depending on experience;
  • 23 days' holiday plus bank holidays;
  • Opportunities for career development and professional growth;
  • Access to a wide range of shopping discounts through our Rewarding Great People platform;
  • Health and well-being benefits, including 24-hour advice lines and mental health first aiders.

We believe that our people are the heart of our business, and we are committed to creating a culture that supports their growth and well-being. If you share our values and are passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.



  • Sevenoaks, Kent, United Kingdom Avenues Group Full time

    Job DescriptionAvenues Group is seeking an experienced Support Administrator to join their team. The ideal candidate will provide efficient and effective secretarial and administrative support services to Senior Operations Managers and their teams.Main Responsibilities:Undertake all aspects of diary, meeting, and activity management for Senior Operations...


  • Sevenoaks, Kent, United Kingdom Bombardier Full time

    About the RoleWe are seeking an Administrative Support Professional to join our team in Biggin Hill. As a key member of our operations team, you will play a vital role in ensuring the smooth day-to-day running of our service centre.Your primary responsibility will be to provide administrative support to our Capacity Planner and Work Planners. This will...


  • Sevenoaks, Kent, United Kingdom Avenues Group Full time

    Avenues Group is seeking an experienced and efficient Team Secretary to provide administrative support to our Senior Operations Managers and their teams.The ideal candidate will have a strong understanding of office administration and be able to prioritize tasks effectively.Responsibilities will include:Managing diaries and coordinating meetingsMinute-taking...


  • Sevenoaks, Kent, United Kingdom FM Conway Full time

    FM Conway is seeking a skilled Bid Support Specialist to join their Bids division, based at their head office in Sevenoaks. This is a full-time, permanent role.As a Bid Support Specialist, you will work closely with an experienced team to provide administrative support throughout the bid lifecycle. This position is key in supporting the Bids team by managing...


  • Sevenoaks, Kent, United Kingdom Avenues Group Full time

    Avenues Group is seeking a highly organized and efficient Team Secretary to provide administrative support to our Senior Operations Managers and their teams.The ideal candidate will have experience in secretarial and office administration work, with a strong understanding of IT systems, databases, and MS Office.Key responsibilities will include:Diary...


  • Sevenoaks, Kent, United Kingdom REV & REGS LIMITED Full time

    We are seeking a highly skilled Legal Support Coordinator to join our Sevenoaks office. As a key member of our team, you will provide administrative support to our lawyers, ensuring the smooth operation of our office.Key Responsibilities:Provide secretarial support, including using digital dictation systems to produce correspondence and other...


  • Sevenoaks, Kent, United Kingdom FM Conway Full time

    FM Conway is a family-run business with a rich history of creating innovative transportation solutions. We are currently seeking a highly motivated and professional Business Support Administrator Assistant to join our Central Services department.The Role:As our Business Support Administrator Assistant, you will be responsible for providing an effective and...


  • Sevenoaks, Kent, United Kingdom FM Conway Ltd Full time

    FM Conway Ltd is seeking an experienced Application Support Specialist to join its IT Team. As a key member of the team, you will play a vital role in providing Oracle application maintenance and support services to users of FM Conway's business systems and to the IT function.Key Responsibilities:Providing application configuration and maintenance on FM...


  • Sevenoaks, Kent, United Kingdom KHR - Recruitment Specialists Full time

    About the Role:We are seeking a highly organized and efficient Sales Office Administrator to join our team at KHR - Recruitment Specialists. As a key member of our sales administration department, you will be responsible for providing administrative support to our sales team, ensuring the smooth operation of our office and contributing to the success of our...


  • Sevenoaks, Kent, United Kingdom Birketts Full time

    Job DescriptionThis role is for a highly skilled and organised professional to join the Private Client team at Birketts. As a Legal Support Specialist, you will provide high-level secretarial support on a broad range of issues relating to estates and private property, tax and planning.Key ResponsibilitiesProvide professional, proactive secretarial support to...


  • Sevenoaks, Kent, United Kingdom KHR - Recruitment Specialists Full time

    Sales Office Administrator RoleKHR Recruitment Specialists is working with a leading company that manufactures their own brand products, installing them across the UK and Europe. This exciting opportunity for a Sales Office Administrator is open for a permanent position.This role is suitable for individuals with a variety of skills, capable of executing...


  • Sevenoaks, Kent, United Kingdom FM Conway Full time

    FM Conway is a leading provider of innovative transportation solutions, with over 60 years of experience in creating sustainable and effective infrastructure.The estimated salary for this role is £25,000 - £30,000 per annum, depending on experience.About the RoleWe are seeking an experienced Senior Administrative Coordinator to support our Bids division in...


  • Sevenoaks, Kent, United Kingdom Avenues Group Full time

    About the Role:We are seeking an Administrative Assistant to provide high-quality support to our team. The successful candidate will be responsible for coordinating office activities and maintaining a well-organized work environment. Key responsibilities include scheduling appointments, managing calendars, and handling correspondence.About the Team:Our...

  • Senior Administrator

    1 month ago


    Sevenoaks, Kent, United Kingdom ISBA Enterprises Limited Full time

    The Senior Administrator will provide administrative support to the Senior School and its staff, ensuring the smooth operation of the school's administrative processes. This role requires a high level of organizational ability, problem-solving skills, and the ability to work independently with minimal supervision.Key Responsibilities:Provide administrative...

  • Trusts Administrator

    1 month ago


    Sevenoaks, Kent, United Kingdom Birketts Full time

    Job SummaryThe Trusts Manager role at Birketts is a key position within our Tax and Trusts Team. As a Trusts Manager, you will be responsible for administering a portfolio of trusts, ensuring compliance with tax regulations, and providing exceptional client service.Key ResponsibilitiesAdministering a portfolio of trusts on behalf of our trustee...


  • Sevenoaks, Kent, United Kingdom FM Conway Ltd Full time

    FM Conway IT Team: Opportunity for an Application Support AnalystAbout the Role: FM Conway has an exciting opportunity for a skilled Application Support Analyst to join our IT Team. As a key member of our team, you will play a crucial role in providing Oracle application maintenance and support services to users of FM Conway's business systems and to the IT...

  • HR Administrator

    1 day ago


    Sevenoaks, Kent, United Kingdom Page Personnel Full time

    Are you an ambitious and detail-oriented individual looking to kick-start your career in Human Resources? Do you have a strong passion for ensuring smooth operations within a department?About the RoleWe are seeking an exceptional HR Administrator to join our Human Resources team at Page Personnel. Located in Sevenoaks, this role will involve assisting with...


  • Sevenoaks, Kent, United Kingdom eastgrinsteadcourier Full time

    We are seeking a Recruitment Specialist to join our team in the Sevenoaks office. This role offers an exciting opportunity to work within a rewarding environment where you will play a crucial role in sourcing and attracting top talent for our clients.As a Recruitment Specialist, you will identify, engage, and assess potential candidates. You will learn how...


  • Sevenoaks, Kent, United Kingdom Cygnet Health Care Full time

    About UsCygnet Health Care is a leading provider of specialist mental health services, with over 30 years of experience in delivering pioneering care and rehabilitation programs. Our team of dedicated professionals empowers individuals to make a positive difference in their lives.Job DescriptionWe are seeking an experienced Lead Mental Health Support...


  • Sevenoaks, Kent, United Kingdom School & College Full time

    At West Heath School, we are committed to rebuilding lives through education. Our dedicated staff work tirelessly to teach respect, encourage responsibility, and develop resilience in our students. If you share our passion for education and want to make a difference in the lives of our students, we are seeking a Learning Support Specialist to join our...