HR Administrative Assistant
1 month ago
Job Summary: We are seeking a highly organized and detail-conscious HR Administrative Assistant to provide comprehensive support to our HR Team for the UK and Ireland.
Key Responsibilities:
- Prepare and collect all new starter and onboarding documentation, administering the set up of the new starter on all systems.
- Administer all Right To Work documentation and ensure records are up to date.
- Prepare and administer all termination documents.
- Manage HR systems including absence notification service and holiday booking tool.
- Keep HR records up-to-date, accurate and compliant with local legislation, corporate policies, and GDPR in MyWorkday and all other HR systems in place.
- Provide support with the monthly payroll cycle, including preparing and verification of payroll data as required. Liaise with payroll department as needed. Prepare mail merges and email notifications.
- Administer records of all local employee awards.
- Assist the Site HR Manager with EEW activities and the creation of the EEW monthly newsletter.
- Administer the HR Portal and keep updated on any policy or handbook changes.
- Provide reports and data analysis on the HR systems as required.
- Support any other employee queries together with the HR team.
- Assist with the setup of the local annual LSA.
- Liaise with occupational health and manage sickness absence.
- Support the HR team in various HR projects, as they come (Employee engagement survey, Induction day, etc.).
- Collate all payroll amendments on a monthly basis.
Requirements:
- Higher education degree.
- At least 2 years experience working in a similar role.
Skills and Personal Profile:
- Outstanding analytical skills.
- Highly detail conscious and very well organized.
- Strong interpersonal skills and ability to work well with a broad range of personalities.
- Takes ownership of delegated tasks.
- Professional, emotionally mature, and ethical.
- Able to write high-quality content to accommodate a variety of purposes and readers.
- Self-starter who enjoys working in a dynamic environment.
Computer Skills:
- Advanced knowledge of MS Office for work purposes.
- Knowledge of previous people management systems, including advanced skills in Workday.
Communication Requirements:
- Fluent in English.
- Outstanding communication and negotiation skills.
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