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Part Time Onsite Administrator

2 months ago

Wishaw, North Lanarkshire, United Kingdom Pertemps Full time
About the Role

Pertemps is seeking a highly skilled and organized Administrative Support Specialist to join our team. As an Onsite Administrator, you will play a crucial role in supporting our operations and ensuring the smooth delivery of our services.

Key Responsibilities
  • Operational Support: Provide exceptional support to our sites, including gathering driver availability, completing license checks, and maintaining the accuracy of our systems.
  • Contract Management: Collaborate with the Contract Manager to plan and track driver availability, ensuring seamless operations.
  • Relationship Building: Foster strong relationships with drivers and staff across locations, utilizing available tools to maintain open communication.
  • Compliance and Accuracy: Ensure all minimum standards associated with our booking and management process are met, maintaining best practices as outlined by the business.
  • System Management: Manage and maintain all systems, ensuring efficient operations and data accuracy.
  • Compliance Audit: Support the Contract Manager in achieving 100% compliance audit ratings for the sites aligned to the region.
  • Initiative Rollout: Assist in the effective rollout of new internal initiatives and projects.
  • Worker Support: Manage day-to-day worker issues, including pay, holiday, sickness, and attendance.
  • Personal Objectives: Ensure all personal objectives are met, and escalate any operational issues to senior management in a timely manner.
  • Communication: Maintain high levels of communication with clients, flexible workers, and Pertemps management.
  • Payroll Management: Ensure all relevant payroll deadlines are met, managing the flow of information between clients and internal departments.
Key Behavioral Skills
  • Process Improvement: Identify opportunities to improve process, recruitment, financial, and operational performance to benefit the Pertemps contract.
  • Decision Making: Demonstrate capability for making sound and confident decisions on behalf of the client and Pertemps.
  • Communication: Display a calm, encouraging, and enthusiastic character when managing complex and sensitive internal and external communications.
  • Task Management: Meet and exceed all tasks and functions without management reminder.