Project Assistance Specialist

3 weeks ago

Wallingford, Oxfordshire, United Kingdom UKCEH Full time

Salary: £30,684 to £32,563

Working Arrangement: Hybrid (50/50)

Employment Type: Permanent, Full-time (37 hours) or 4 days per week

UKCEH is seeking a skilled Project/Programme Support Officer to become a vital part of our dedicated team, playing a key role in scientific research and providing essential data and insights to tackle pressing environmental issues.

At UKCEH, we pride ourselves on making a significant impact through our scientific endeavors, which not only benefit the environment but also enhance societal well-being. With over 60 years of environmental data stewardship, we are committed to fostering a culture of excellence and innovation.

As a member of our team, you will enjoy:

  • 27 days of annual leave, increasing to 29 days after five years, plus 3 additional days for our holiday closure
  • 10% employer pension contribution
  • Enhanced parental leave policies (subject to eligibility)
  • Access to 24/7 support for various personal issues, including health and financial matters
  • Flexible working arrangements

Are you motivated by addressing critical issues like climate change and biodiversity? If so, we invite you to explore this opportunity.

In this role, you will join a dynamic and established Project team within our Hydro Climate Risk division. Reporting directly to the Programme Manager, your responsibilities will encompass providing crucial support and ensuring the team has the necessary resources and information to successfully execute diverse research initiatives.

Your primary responsibilities will include:

  • Collaborating with the Project Office to prepare essential materials such as meeting agendas, external communications, and outreach content
  • Assisting in the planning, design, and execution of programme or project activities
  • Monitoring and reporting on project progress
  • Coordinating meetings and workshops, including venue selection and catering arrangements
  • Documenting project progress in meetings, distributing minutes, and tracking action items
  • Engaging with stakeholders to communicate updates and gather feedback
  • Supporting risk management efforts and proposing mitigation strategies
  • Establishing a document library and ensuring compliance with project standards

We are looking for candidates who possess:

  • Experience in fast-paced environments, managing administrative tasks such as minute-taking and diary management
  • A foundational understanding of project management methodologies or a desire to pursue a career in this field
  • An interest in academic or scientific research settings
  • A proactive, team-oriented mindset with a commitment to supporting colleagues
  • The ability to work independently while effectively managing time for both long-term and short-term tasks
  • Flexibility to prioritize and manage a diverse workload
  • Confidence in liaising with internal and external stakeholders
  • Proficiency in MS O365, SharePoint, Power BI, and videoconferencing tools

Desirable qualifications include:

  • Experience in supporting multiple projects or complex programmes
  • A proven track record of delivering projects on time and within budget
  • Capability to establish Management Information Systems (MIS) for projects
  • Experience in planning and executing stakeholder events

This role presents a unique opportunity for an individual with strong administrative skills to develop a career in project management. We are committed to supporting your professional growth and helping you gain the skills and experience necessary for increased responsibilities.

A willingness to travel within the UK and potentially abroad for short-duration meetings and conferences is essential.

If you believe you align with this role, we would be eager to learn more about you.

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