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Academy Administrator

2 months ago

London, Greater London, United Kingdom Charlton Athletic Football Club Full time
Job Description

Role Overview

The Academy Administrator will provide comprehensive administrative support to the Academy Management Team, Lead Phase Coaches, and Multi-Disciplinary Team (MDT) members throughout the Academy Schoolboy program.

Key Responsibilities

  • Act as a primary point of contact for the Academy with the Premier League, English Football League, and The Football Association for all administrative matters.
  • Ensure compliance with Youth Development Rules and relevant provisions, including any future amendments.
  • Assist with the administration process related to EPPP/PGAAC Audit by collating documents, liaising with departments, and uploading onto the CASA system.
  • Support the administration of the retain and release process at the end of each season, including sending notifications to Academy players.
  • Organize documents for the Schoolboy Induction Evening and support the documentation of Player & Parent voice workshops.
  • Maintain the registration database and Player files of all Schoolboy Academy players in accordance with governing body rules.
  • Liaise with Away Teams, Officials, and Governing Body to carry out full fixture administration for Academy teams.
  • Arrange hotels and transport for Schoolboy Academy teams as required.
  • Liaise and organize matchday security for all U9 – U15 Academy games.
  • Support the Academy Recruitment staff in on-boarding new Academy players and parents.
  • Send monthly part-time staff timesheets to the Accounts department.
  • Take minutes for Academy Management Team, Schoolboy Operations, and Multi-Disciplinary meetings.
  • Assist the HR department in maintaining records of all full and part-time Academy staff.
  • Perform general administrative duties, including answering phone calls and creating letters and emails.

Requirements

  • Educated to degree level.
  • Enhanced DBS Certificate.
  • Experience working in a football club and/or training ground environment.
  • Experience with minute taking, report writing, and monitoring staff records.
  • Proficient with Word, Outlook, Excel, and PowerPoint.

Additional Information

  • This is a full-time role that includes work on weekends and evenings.
  • Charlton Athletic FC is committed to following relevant health & safety regulations.
  • Charlton Athletic Football Club is committed to safeguarding and promoting the welfare of children and young people.
  • CAFC is committed to the principle of equal opportunity.