Project Administration Specialist

4 weeks ago

Woking, Surrey, United Kingdom Kent Plc Full time

About You:

Unleash Your Potential with Us.

If you possess ambitious aspirations to excel while maintaining a grounded approach, you are in the right place.

We have established a forward-thinking organization with a redefined vision across all sectors within the energy industry.

We value individuals who recognize their capabilities and are eager to leverage them. Together, we are much more than just a collective of talents.

We celebrate those who seek growth and development as we collaborate on some of the most significant projects in the energy sector.


Our Purpose and Values:

At Kent, we are addressing the most pressing challenge of our era - providing the world with the energy it requires in the most responsible manner possible.

The energy of every team member, driven by our values, is what propels this mission forward. Regardless of our skills, languages, or cultures, we are united.

These values guide us daily to excel - for ourselves, our clients, our key stakeholders, the communities we serve, and the planet:

We THINK BIG

We embrace EMOTIONAL INTELLIGENCE

We are PASSIONATE ABOUT PERFORMANCE

We foster LIMITLESS THINKING

Discover more about the Purpose, Values, and Guiding Principles that inspire us:

Our Commitment to Diversity, Inclusion, and Belonging:
We understand that diversity and inclusion are essential for success. We are enhancing awareness of the advantages of diverse backgrounds, experiences, and perspectives. Our goal is to cultivate an inclusive culture where every employee feels a sense of belonging.

Our collective energy is enriched by various nationalities, spanning 6 continents and 24 countries. We are dedicated to celebrating individuality - irrespective of ethnic background, gender, age, religion, identity, or disability.

About the Role:
The Project Secretary plays a crucial role in the establishment, management, and distribution of project deliverables across multiple initiatives.

Key Responsibilities:

  • Providing administrative support to the project client team
  • Drafting, transcribing, and producing reports and correspondence
  • Coordinating meetings and organizing travel arrangements
  • Attending meetings and addressing client inquiries
  • Offering logistical assistance
  • Facilitating travel bookings
  • Managing PPE orders for the project
  • Updating CVs
  • Completing and tracking necessary PAF documentation and approvals
  • Providing reception coverage as needed, including during lunch breaks


In addition to the responsibilities outlined, the employee may be tasked with other ad-hoc duties as required by the supervisor or management.

These tasks will align with the employee's skills, capabilities, and role within the organization, allowing for flexibility in meeting the evolving needs of the company.

All assignments will be considered in light of the employee's current workload and professional development.

Qualifications and Experience:

  • Ability to perform tasks independently and within established timelines and budgets
  • Capacity to utilize initiative, knowledge, and experience to identify and address opportunities and challenges as they arise
  • Familiarity with PAF processes and documentation is preferred

Education and Training:

  • Experience in an engineering environment as a Project Secretary is preferred

Health, Safety, Sustainability, Environment, and Quality (HSSEQ):

The employee is expected to adhere to the Health, Safety, Sustainability, Environment, and Quality regulations of the Company, its clients, and the governing authorities.


We are committed to fostering a diverse and inclusive community - a space where everyone can be themselves, thrive, and grow.

From the outset, we provide a variety of family-friendly, inclusive employment policies, flexible working arrangements, and employee networks to support individuals from diverse backgrounds.

As an Equal Opportunities Employer, we welcome applications from all backgrounds, cultures, and abilities.

We are a disability-friendly employer and can make accommodations to help you perform at your best during the recruitment process.

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