Administrative Support Specialist
2 months ago
Administrative Support Specialist Job Description
About the Role
The Administrative Support Specialist will provide administrative support to all Asahi Europe & International teams, cooperating on assigned tasks and serving as the main business partner for the travel agency, travelers, and travel-related suppliers.
Key Responsibilities
- Manage daily administrative tasks for the AEIL team, including filtering and distributing internal and external correspondence, editing documents, meeting guests, preparing expenses, making reservations, and supporting the organization of internal and external meetings, company events, and departmental teambuildings.
- Provide clerical assistance for senior managers, ensuring travel and accommodation arrangements, preparing business travel claims and expense reports, and supporting invoices, orders, attendance, cash/card balance, and document signatures.
- Prepare and coordinate the calendar, set up various meetings, and respond to ad hoc queries from senior managers.
- Drive communication between the travel agency and AEI travelers, set up, control, and check SLAs with the travel agency, and propose improvements and a user-friendly approach.
- Perform regular training for travel booking, assess hotels on the market, and propose improvements for cities and hotels in the Preferred Hotels List.
- Promote professional behavior in the workplace, maintain confidentiality, ensure information collected and transmitted is clear, comprehensive, accurate, and up to date, and prioritize and complete outputs according to customer requirements.
Qualification Criteria
- Secondary school education as a minimum.
- Relevant knowledge and experience in an Assistant role and administrative duties.
- Travel Management experience is an advantage.
- Proficiency in English.
- Strong organizational skills.
- Good PC knowledge (MS Office, Concur).
- Minimum 3 years' experience in an international company.
- Driving license B is an advantage.
Benefits
- 5 - 10% Annual bonus.
- Subsidised on-site Cafe.
- Life Assurance.
- 25 days holiday with the option to purchase 5 extra days.
- Flexible Working.
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