Administrative Support Specialist

1 month ago

Woking, Surrey, United Kingdom Asahi International Full time
Administrative and Travel Specialist Role

About the Role:

The Administrative and Travel Specialist will provide high-level administrative support to the Office Management Team at Asahi Europe & International. This role involves managing daily administrative tasks, coordinating travel arrangements, and maintaining centralized control and travel management for the AEI Group.

Key Responsibilities:

  • Manage daily administrative tasks, including filtering and distributing internal and external emails, editing documents, meeting guests, preparing expenses, making reservations, and supporting the organization of internal and external meetings and company events.
  • Provide clerical assistance to senior managers, ensuring travel and accommodation arrangements, preparing business travel claims and expense reports, and supporting invoices, orders, attendance, cash/card balance, and document signatures.
  • Drive communication between the travel agency and AEI travelers, set up, control, and check SLAs with the travel agency, and propose improvements and a user-friendly approach.
  • Perform regular training for travel booking, assess hotels on the market, and propose improvements for cities and hotels in the Preferred Hotels List.
  • Promote professional behavior in the workplace, maintain confidentiality, and ensure information collected and transmitted is clear, comprehensive, accurate, and up to date.

Qualification Criteria:

  • Secondary school education as a minimum.
  • Relevant knowledge and experience in an Assistant role and administrative duties.
  • Travel Management experience is an advantage.
  • Proficiency in English.
  • Strong organizational skills.
  • Good PC knowledge (MS Office, Concur).
  • Minimum 3 years' experience in an international company.
  • Driving license B is an advantage.

Benefits:

  • 5 - 10% Annual bonus.
  • Subsidised on-site Cafe.
  • Life Assurance.
  • 25 days holiday with the option to purchase 5 extra days.
  • Flexible Working.

We are committed to nurturing a workplace where we celebrate and respect differences and support everyone to be true to who they are. At Asahi Europe and International, we believe you can SHINE AS YOU ARE - no matter your age, gender, ethnicity, sexual orientation, disabilities, religion, or beliefs.

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