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Medical Administrative Coordinator
2 months ago
Position Overview
An exceptional opportunity has emerged within the Dermatology Directorate for a full-time, Band 3 Medical Administrative Coordinator to become a vital part of the nursing and clerical teams. This role entails working hours per week from Monday to Friday, 9 am to 5 pm.
We seek a motivated, enthusiastic, and capable individual to join our team. The successful candidate will collaborate closely with both clinical and administrative colleagues to ensure that tasks are executed to a high standard, facilitating the seamless operation of the service.
The role encompasses a comprehensive reception and administrative support service within the Dermatology Unit, including the scheduling and preparation of all nurse-led clinics in the area. This position offers numerous opportunities for professional growth and development.
This dynamic role requires flexibility and the ability to thrive in a busy environment, demonstrating attention to detail and the capacity to manage multiple tasks effectively to meet service deadlines. Ideal candidates will possess a proactive 'can-do' attitude, strong initiative, and excellent communication, interpersonal, and IT skills.
Main Responsibilities
- Facilitate effective communication with all members of the Dermatology team.
- Ensure that all administrative processes comply with Trust policies.
- Provide coverage for colleagues during periods of annual leave, illness, or peak workloads.
- Maintain a clear understanding of data quality, data protection, and case note management.
- Trace notes back to the central library and verify all outcomes after clinic letters have been prepared.
- Book and prepare nurse-led clinics, ensuring the necessary notes are available.
- Assist in gathering patient data, including chest x-ray and blood results.
- Manage patient telephone inquiries, coordinating with the appropriate nursing or medical staff.
- Support the In Touch system, ensuring health professionals complete outcomes and that patients are informed of any delays.
- Take on additional responsibilities as required, such as Fire Warden or Dementia-friendly contact person.
About Us
We are a people-centric organization where every staff member is valued and can make a significant impact. Patients are at the core of our mission. Joining University Hospitals Plymouth NHS Trust means becoming part of a dedicated team committed to innovation, clinical excellence, and outstanding customer care. We offer excellent opportunities for career advancement in a progressive working environment.
We recognize the importance of work-life balance and welcome requests for flexible working arrangements. We encourage individuals from diverse backgrounds to apply, as diversity strengthens our teams.
Note
This job description is not exhaustive and may be reviewed in light of changing circumstances following consultation with the post holder. It should be read in conjunction with all current Trust policies, procedures, and guidelines.
