SwimTrek Holiday Organizer

7 days ago

Brighton, Brighton and Hove, United Kingdom SwimTrek Adventure Swimming Holidays Full time
Job Title: Operations Team Coordinator

We are seeking a highly organized and proactive individual to join our Operations Team as an Operations Team Coordinator. As a key member of our team, you will play a vital role in ensuring the smooth operation of our open water swimming holidays.

Key Responsibilities:
  • Administrative Support: Assist in coordinating and forward planning the organization and overall logistics of equipment, guides, and travel arrangements.
  • Coordinating Travel: Support our international team of guiding staff and cost-effectively manage travel arrangements, troubleshoot travel complications, and undertake guiding/trip familiarization when required.
  • Health and Safety: Organize location health and safety paperwork, audit, and coordinate and revise location-based Risk Assessments.
  • Location Support: Be proactive in complaint handling and troubleshooting, support the Operations team in handling incidents, and provide location-based support.
  • Financial and Commercial: Purchase and order equipment in line with the budget, check and track contractors' invoices and payments, coordinate and authorize guide invoices and expenses.
Requirements:
  • A proactive and organized individual with a keen eye for detail.
  • Able to use initiative and work independently as required.
  • A team player, able to work under pressure and multi-task.
  • Able to complete administrative and financial processes accurately.
  • Friendly and enthusiastic, with strong interpersonal skills.
  • A good working knowledge of Microsoft Office.
  • Previous experience in a similar role.
Desirable Qualifications:
  • Hold a current Beach Lifeguard qualification.
  • First Aid at Work Qualification.
  • Hold or be able to hold an RYA Powerboat Level 2 Qualification and International Certificate of Competency.
  • Open water swimming experience.
  • Experience working in a water safety capacity.
What We Offer:
  • Competitive salary.
  • 29 days of holiday (including Bank Holidays).
  • Employer contribution to pension.
  • Full-time position based on 37.5 hours a week.
  • Flexible working hours between 8AM-6PM with remote working options.
  • Discounted travel.
  • Personal budget for sporting challenges and professional development.
  • Swim coaching sessions.
  • Team away trips.

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