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Facilities Coordinator

1 month ago

London, Greater London, United Kingdom CV Library Full time

Job Title: Facilities Coordinator

Job Summary:

We are seeking an experienced Facilities Coordinator to join our team at Soane Britain. As a key member of our facilities team, you will be responsible for maintaining a safe and pleasant working environment for our London showroom and offices.

Key Responsibilities:

  1. Conduct regular health and safety assessments, including fire alarm tests, emergency lighting checks, and fire drills.
  2. Oversee Portable Appliances Testing (PAT) to ensure electrical equipment safety.
  3. Book annual health and safety inspections and implement suggested improvements.
  4. Ensure compliance with all legal health and safety requirements, including keeping accurate and up-to-date records.
  5. Coordinate first aid and fire safety training for staff.
  6. Maintain first aid kits, fire extinguishers, and other safety equipment, ensuring regular checks and replacements as needed.

Facilities Management:

  1. Maintain all aspects of security systems, including fire and intruder alarms, booking annual inspections and remedial work.
  2. Coordinate building access and security measures, including key fobs, opening and locking up procedures.
  3. Be the first point of contact for all office and building services, including IT, cleaners, maintenance, office purchases, printers, photocopiers, gas, and meter readings.
  4. Manage repairs and maintenance of the office, including air conditioning, plumbing, electrical, cleaning, and waste management.
  5. Act as the primary point of contact for all showroom contractors, ensuring that all work is completed to required standards.
  6. Co-ordinate compliance visits, inspections, and any other ad-hoc services.
  7. Work with the Showroom and Events Assistant to assist with showroom refit and other maintenance projects.

Office Management:

  1. Monitor and manage inventory levels for stationery, kitchen supplies, and other sundries.
  2. Place timely orders for office supplies, coffee/drinks, and infrastructure suppliers.
  3. General office duties, assist with office moves, desk setups, and other workspace management tasks.

Requirements:

  1. 3 years of experience in a similar role within facilities management, office coordination, or administration.
  2. Health & Safety certification (NEBOSH, IOSH, or equivalent) is highly desirable.
  3. First Aid and Fire Safety certification (or willingness to obtain).
  4. Excellent communication skills to liaise with staff, contractors, and suppliers.
  5. Proficient with MS Office.